Administrative Assistant - Emergency
About The Position
POSITION SUMMARY: The Administrative Assistant provides basic secretarial and clerical support for the Emergency Department Director and Assistant Director. Functions associated with this position include calendar maintenance, conference room scheduling, set-up and take down, meeting minutes recording and publishing for select department meetings, creation and production of printed materials, inventory control and ordering of non-parred items, filing of confidential documents for managers, processing and distribution of mail to managers and employees within the department, photocopying, and assistance with PI computation and department-based audits. The Administrative Assistant maintains a high degree of confidentiality and coordinates multiple requests effectively and efficiently to support department needs.
Requirements
- High School graduate or equivalent required.
- 3 years of secretarial experience in a healthcare setting preferred.
- Basic knowledge of medical terminology.
- Knowledge of basic records maintenance and retrieval systems
- Clerical skills, including accurate filing and computer experience preferred including Windows, Microsoft Word, Excel and PowerPoint.
- Excellent organizational skills and flexible work style.
- Excellent oral communication skills in dealing with co-workers.
- Ability to make reasonable, independent decisions in the absence of immediate direction supervision within hospital and department guidelines.
- Ability to concentrate and work through distraction required.
- Typing of 50+CWPM strongly preferred.
- Attention to detail and accuracy is required.
- Ability to operate photocopiers, facsimile, telephone, department computer systems and other office equipment required.
Nice To Haves
- 3 years of secretarial experience in a healthcare setting
Responsibilities
- calendar maintenance
- conference room scheduling, set-up and take down
- meeting minutes recording and publishing for select department meetings
- creation and production of printed materials
- inventory control and ordering of non-parred items
- filing of confidential documents for managers
- processing and distribution of mail to managers and employees within the department
- photocopying
- assistance with PI computation and department-based audits
- maintains a high degree of confidentiality
- coordinates multiple requests effectively and efficiently to support department needs
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What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
