ADMINISTRATIVE ASSISTANT - ELEMENTARY PRINCIPAL

Sweeny Independent School District•Sweeny, TX

36d•Onsite

About The Position

Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.

Requirements

High school diploma or GED
Proficient keyboarding and file maintenance skills
Ability to use software to develop spreadsheets, databases, and do word processing
Ability to maintain accurate and auditable records
Knowledge of basic accounting principles
Ability to follow verbal and written instructions
Ability to perform a variety of tasks often changing assignment on short notice
Effective organizational, communication, and interpersonal skills

Nice To Haves

Secretarial experience preferred

Responsibilities

Compile data from a variety of sources (e.g. calendars, meetings, etc.) for the purpose of complying with financial, legal and/or administrative requirements.
Coordinate a variety of programs and/or activities for the purpose of ensuring availability of facilities and/or equipment and delivery services.
Maintain a variety of computerized and manual records, files, and department databases (e.g. information packets, rosters/listings, calendars, etc.)for the purpose of documenting activities, providing reliable information and complying with district, state and federal requirements.
Orient new campus personnel regarding appropriate school and district practices.
Prepare reports, written materials, and other general clerical functions.
Professionally respond to inquiries from a wide variety of internal and external parties.
Prepare documents requested by administrators.
Schedule appointments and maintain campus and administrator's calendars.
Attend meetings as needed.
Maintain daily absentee report.
Coordinate substitutes for the campus.
Maintain daily substitute report.
Submit monthly payroll reports according to district deadlines.
Report teacher/staff absences that exceed three consecutive days to HR.
Collect fees and/or funds from student events for the purpose of ensuring the accuracy and timely completion of transactions.
Maintain inventory of supplies and materials.
Prepare purchase orders and payment authorizations.
Maintain campus budget and activities account processes and records.
Manage received materials according to district guidance.
Assist teachers with supply needs.
Submit monthly budget reports as appropriate.
Support campus equipment and resources.
Other duties as assigned.