Administrative Assistant - EI/ECSE Site Based - Beaverton Early Childhood Center - 25/26 School Year

Northwest Regional Esd • Hillsboro, OR

286d • $22 - $27

About The Position

The primary purpose of this position is to provide secretarial support to the principal and other administrators as assigned, and to oversee the school office activities in support of the services provided to students, parents, instructional and support employees. Performs clerical and secretarial work involving word processing, spreadsheets, filing, and record-keeping for the center. Considerable public contact is involved, and employees of this classification are expected to employ skill and judgment in the conduct of these contacts within established policies and procedures. Generally, this assignment requires the use of one or more software solutions at an intermediate level of efficiency and accuracy, including assisting site personnel with basic troubleshooting. This position requires detailed knowledge of the specific assignment and department/NWRESD procedures related to the duties assigned, and exercises considerable independent thinking, judgment, problem-solving, and decision-making in receiving, processing, recording, follow-up, and distribution of information in collaboration with their assigned administrator.

Requirements

• High school diploma or GED.
• Demonstrated high level of communication and interpersonal skills.
• Valid driver's license.
• Ability to operate a variety of office equipment, including computer, copier, FAX, and other related equipment or machines.
• Possess organizational skills for effectively managing multiple tasks.
• Advanced experience with Google and Microsoft Office Suite - including Word, Excel, PowerPoint and Outlook.
• Extensive experience with data entry in a variety of information systems.
• Ability to understand and follow verbal and written communication.
• Strong working knowledge of spelling, punctuation, capitalization, word usage and sentence structure of the English language.
• Demonstrated ability to compose a finished product from rough copy or verbal instructions.
• Record of ability to work under pressure and tight timelines.
• Ability to respond to demands of public contact, communicate skillfully in stressful situations using conflict resolution strategies.
• Ability to maintain the integrity of confidential information.

Responsibilities

• Greet and assist ESD staff, students, family, volunteers, agency partners and community members both in person and by phone.
• Screen inquiries of staff, students, parents, the public, etc. for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Receive and direct Substitutes assigned to the building.
• Provide a variety of secretarial duties for the School Principal including maintaining calendar, scheduling building meetings, assisting with Compose, review, edit, and proofread documents and reports.
• Maintain calendar of meetings; schedule meetings as directed.
• Prepare requisitions, purchase orders, and reports including the appropriate documentation using the fiscal database and intermediate to advanced functions in Excel.
• Process and distribute documents and materials for the purpose of disseminating information to appropriate parties for action.
• Maintain student records: Data entry and reports from EI/ECSE Student Information System.
• Provide monthly invoicing to NWRESD Accounts Payable for typical peer programs.
• Assist with transportation requests and troubleshooting with component school district personnel related to bussing.
• Update website for school/program as requested.
• Assist other personnel in order to ensure efficacy of all site work.
• Maintain a calm professional environment during times when interruptions, disruptions and a stressful environment interfere with the flow of work.
• Cultivate and model a respectful work and learning environment.

Benefits

• Compensation: Classified Salary Schedule, Range G $22.92 - $27.38 per hour, DOE.
• Days per Year: 220.
• FTE: 1.0.

What This Job Offers

• Job Type: Full-time
• Industry: Administration of Human Resource Programs
• Education Level: High school or GED