Administrative Assistant - DHS/ICE

CGI Group • Washington, MA

67d • $38

About The Position

CGI is seeking an Administrative Assistant to provide administrative support to the U.S. Department of Homeland Security (DHS), Immigration and Customs Enforcement (ICE) in Washington, DC.

Requirements

• Duty hours are from 8:00 a.m. to 4:30 p.m., Monday through Friday.
• ICE Suitability Clearance is required before performing work at ICE locations.
• Effective oral and written communication skills in English, with the ability to read, interpret, and apply Federal policy, directives, and regulations.
• Strong fact-gathering and research methodology skills.
• Excellent written and interpersonal communication skills, with the ability to work independently and as part of a team.
• Proficiency in software such as Windows, Adobe, MS Office Suite (Excel, Access, PowerPoint, and MS Word), SharePoint, and Teams.
• Periodic travel to authorized locations may be required in the performance of duties.

Responsibilities

• Provide administrative support to the Assistant Director, Chief of Staff, Division Chiefs, and Front Office teams, including managing schedules, calendars, and daily plans.
• Keep Senior Executive Service and other senior leaders informed in a fast-paced environment with competing priorities.
• Track assigned tasks and due dates, maintaining tasking systems for the assigned Division as applicable.
• Offer confidential support to the Chief of Staff and Front Office team, including Senior Executive Service leaders such as the Assistant Director and Deputy Assistant Director.
• Arrange conferences and meetings, including audio and visual conferencing requirements like Microsoft Teams.
• Review incoming correspondence, publications, regulations, policies, and directives affecting the AD, DAD, or OAFM organization, determining appropriate distribution and routing.
• Prepare and review outgoing correspondence for proper format and adherence to policy and procedures.
• Support the Division in preparing, editing, and reviewing written documents in English, including reports, forms, and various correspondences using Microsoft applications.
• Draft, edit, and review text for accuracy, grammar, punctuation, and logical presentation of information as requested.
• Compose memorandums and official organizational correspondences in English, preparing them for final signature.
• Create technical reports, papers, articles, and other materials involving the latest concepts in the financial/budgeting field.
• Resolve issues and negotiate differences in technical content, formatting, and data presentation, persuading others to accept editorial changes.
• Collaborate with Government experts to review submissions, validate processes, recommend improvements, and ensure the quality of published documentation.
• Rewrite portions of technical materials to ensure meaningful presentation of information.

Benefits

• Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar-for-dollar contributions made by eligible employees, up to a maximum, for their job category.
• 401(k) Plan and Profit Participation for eligible professionals.
• Paid Time Off (PTO).
• Paid Federal Holidays.
• Health & Welfare Benefits.

What This Job Offers

• Job Type: Full-time
• Industry: Professional, Scientific, and Technical Services
• Number of Employees: 5,001-10,000 employees