Administrative Assistant - Corporate Business Unit

Insteel Industries

306d

About The Position

Insteel Industries, established in 1953, started from humble beginnings, embraces strong values, and has its Home Office in Mount Airy, NC. We are the nation's largest manufacturer of steel wire reinforcing products for concrete construction applications. We manufacture and market prestressed concrete (PC) strand and welded wire reinforcement, including engineered structural mesh, concrete pipe reinforcement, and standard welded wire reinforcement for concrete reinforcement applications. The company operates eleven manufacturing facilities in nine states. The successful candidate will be a proactive and detail-oriented professional who thrives in a fast-paced environment. You excel at providing seamless administrative support, ensuring accurate reporting, and keeping operations running smoothly. With strong organizational skills, technical proficiency in Microsoft Office Suite, and a commitment to accuracy, you are ready to be a key resource for our leadership team. Your ability to manage multiple tasks, maintain confidentiality, and communicate effectively makes you an invaluable part of the team. This opportunity is onsite at our corporate office. We offer a flexible part-time schedule of 32-34 hours and benefits including health insurance options.

Requirements

• 1 or more year's related work experience
• Technical training (high school and more than one year of specialized professional secretarial or administrative assistant training)
• Intermediate to advanced skills with MS Word, Excel including the ability to train users as needed
• Overarching working expertise with Microsoft Office Suite applications
• Technical aptitude to learn new systems quickly and capably
• Reliable and consistent in work product outputs
• Good communication skills; organizational skills; time management; attention to detail and problem-solving abilities required
• Exceptional customer service skills for internal and external stakeholders

Responsibilities

• Provide accurate, timely report creation and queries such as monthly Rolling Tonnage Report, DSM Incentive Tons Report, Rebate Report and other general reports on a monthly or Quarterly basis as needed for department managers.
• Monitor and reconcile tonnage report to verify sales orders are entered into correct territory.
• Provide exceptional administrative support to the COO, NSM's, Directors of Manufacturing, and Sales Engineers including a variety of clerical tasks such as typing, editing, copying, internal and external correspondence, faxes, bids and presentation preparation for COO and NSM's.
• Creates and maintains pricing and mailing lists for each department.
• Orders supplies and office materials including product brochures, promotional materials, holiday cards and interoffice materials.
• Responsible for incoming and outgoing mail and UPS shipments.
• Provides backup phone support in the event any department will be vacant from their phones for lunch or departmental meetings.
• Coordinates rebate programs including distribution of worksheets, related information, tracking and proposal activities.
• Calculates and maintains DSM incentive program including new account administrative activities.
• Provides Microsoft Office training, SOX compliance and travel arrangement coordination as necessary.

Benefits

• Competitive base pay
• Bonus eligibility based on organizational performance
• Paid time off including holidays and vacation
• Excellent benefits to include medical, dental, vision, company paid life/short-term disability/long-term disability insurance, flexible spending accounts (FSA), health savings account (HSA), 401(k) with match, company paid tele-health, stock purchase plan, tuition reimbursement assistance, and Employee Assistance Plan (EAP)

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Primary Metal Manufacturing
• Education Level: High school or GED