Administrative Assistant, Content Planning, Finance & Foundations

Netflix•Los Angeles, CA

1d•Onsite

About The Position

At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what’s next. Netflix is seeking an Administrative Assistant to support the Content Planning, Finance & Foundations (CPFF) Senior Director and team. The CPFF team develops products that power Netflix's content planning and programming and they deliver the technological foundations that enable our business teams to achieve operational excellence. This AA will play an important role in enabling the CPFF org to run effectively by managing agendas, holding team members accountable to action items, coordinating onsites/offsites, and establishing working relationships inside and outside of the group. There is a strong preference for this role to be based in-office in either Los Gatos or Los Angeles and will require some travel. A successful candidate is self-motivated, proactive, and a strong communicator who is flexible and has the ability to make judgment calls and move quickly. Prior experience as an administrative assistant in a fluid, fast-paced environment is a must, as is having creative problem-solving ability. Netflix moves quickly, so we need someone who can not only be great in their day-to-day core work but can identify opportunities to make the overall team more organized and efficient. Someone who is curious, demonstrates significant initiative, and inherently exercises good judgment will be most successful both in the role and at Netflix.

Requirements

4+ years experience as an administrative or executive assistant supporting multiple leaders with large, global teams across multiple time zones and cultures
Extensive experience within a technology or a rapidly scaling company
Strong written and verbal communication skills
Ability to be discreet and maintain confidential information
Responsive and able to work flexibly across multiple time zones
Understanding of how to prioritize, organize, and respond accordingly
Proficiency in Google Suite is required

Nice To Haves

Event planning experience is preferred — creating and managing team events/outings to promote business and interpersonal networking needs. Responsibilities can include sourcing, coordination, and management for all aspects of the venues/hotel, coordinating pre-planning, agendas, presentations, and AV needs
Experience leveraging AI tools to increase efficiency
Previous experience working with global and matrixed teams is highly preferred
Interest in technology, languages, entertainment or media

Responsibilities

Maintain calendars for the CPFF Senior Director and potentially 1-2 direct reports
Manage a large volume of various internal meetings, such as all teams and large cross-functional meetings, often across multiple time zones (i.e. scheduling, soliciting agenda items, time management, delegation of action items)
Coordinate travel arrangements, both domestically and internationally, including processing corresponding expense reports
Coordinate and help prepare agendas, presentations, and materials for team meetings and events, as well as coordinate any follow-up items
Event planning (team events, offsites, support with external meetings). Responsible for management & coordination related to venue/vendor sourcing & logistics, agenda coordination & presentation logistics
Assist with team projects and events as needed
Support team-building and coordination
Liaise with our corporate workplace team to be a point of contact for in-office space planning as needed
Maintain distribution lists, Google Groups, Slack channels, org charts, and other similar tools for the team and serve as the point of contact for general team communications
This role is heavy with communication internally and externally

Benefits

Comprehensive benefits including Health Plans
Mental Health support
401(k) Retirement Plan with employer match
Stock Option Program
Disability Programs
Health Savings and Flexible Spending Accounts
Family-forming benefits
Life and Serious Injury Benefits
Paid leave of absence programs
Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off
Full-time salaried employees are immediately entitled to flexible time off