Administrative Assistant - Construction

Cafaro • Niles, OH

82d

About The Position

The Construction Administrative Assistant reports to the Director of Construction & Architecture/Engineering and is responsible for providing administrative, purchasing, AP, and clerical assistance throughout all roles of the Construction and Architecture/Engineering Departments.

Requirements

• 3 or more years of experience as a bookkeeper, office manager, or in a related accounting function.
• Self-starter, attention to detail, and thoroughness.
• Solid verbal and written communication skills.
• Ability to operate related office equipment, such as computers, 10-key calculator, and copier.
• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers.
• Excellent computer proficiency (MS Office – Word, Excel and Outlook).
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.
• Ability to work independently and carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
• Ability to anticipate work needs and interact professionally with employees and vendors.
• Excellent organizational skills and attention to detail.
• JDE and Onbase experience preferred.

Nice To Haves

• Associate’s Degree preferred.

Responsibilities

• Assisting both Departments with various administrative tasks.
• Prompt and efficient data entry of AP invoices and purchase orders.
• Auditing invoices, statements, purchase orders, etc.
• Organize and maintain physical and digital files.
• Assist in the monitoring of job progression.
• Tracking subcontracting labor invoice costs and progress payments.
• Prepare and understand entity contracts, including terms and conditions.
• Ensure all closeout documentation is received.
• Track time sensitive document approvals.
• Assisting with vendor lien waivers.
• Other tasks and duties as needed.

Benefits

• Competitive health care plan with low deductibles.
• Dental & Vision insurance.
• Annual paid time off benefits.
• A Safe Harbor 401(k) retirement plan.
• Comprehensive wellness plan that includes reimbursement for gym memberships.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees