Administrative Assistant - Construction

Trilon Group•Manassas, VA

19h

About The Position

At Rinker Design Associates, we are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative and clerical support to ensure efficient operation of the Construction Project Office. The ideal candidate will be responsible for handling a variety of tasks, including scheduling meetings, managing calendars, greeting and communicating with clients, preparing reports, and maintaining office supplies. If you are ready to turn everyday tasks into exceptional achievements and grow your career with a top-tier civil engineering firm, now is the time to take the next step.

Requirements

Bachelors Degree, plus 1–3 years of experience in the construction industry
Proficiency in Microsoft Office 365 (Word, PowerPoint, Outlook, etc.)
Excellent written and verbal communication skills
Ability to multitask, manage time effectively, and prioritize work

Responsibilities

Office Management: Order and maintain office supplies and shared office areas; monitor inventory and coordinate replenishment.
Scheduling & Coordination: Organize and schedule appointments, meetings, and travel arrangements; prepare progress meeting agendas and distribute meeting minutes.
Documentation & Communication: Write and distribute emails, correspondence, memos, letters, and forms; greet and communicate professionally with clients and visitors.
Project Support: Process contractor pay applications; track daily and monthly installed quantities; log and maintain material delivery tickets.
Recordkeeping: Develop and maintain digital and physical filing systems; prepare and maintain reports as needed.
Administrative Support: Provide general support to visitors and team members