Administrative Assistant (Community Development)

City of Ventura, CA • Ventura, CA

352d • $27 - $33

About The Position

The Administrative Assistant plays a key administrative support role within a department, ensuring policies and procedures are followed and critical deadlines are met. This is an exciting opportunity to join the City of Ventura and start a rewarding career in public service. The Administrative Assistant performs a wide variety of complex and confidential clerical, accounting, and administrative duties in support of a division and/or department operations. This position performs duties related to recording, transcribing, and maintaining records and documents. This position may be assigned to record minutes for various legislative and policy-making committees and/or commissions and prepare action minutes from notes developed at meetings. The Administrative Assistant researches and responds to employee, vendor, and citizen inquiries and is responsible for maintaining filing systems, databases and assists in record management while courteously handling inquiries and resolving concerns.

Requirements

• Completion of the twelfth grade.
• Three years of increasingly responsible clerical experience, including advanced clerical experience.
• Proficiency in MS Word and Excel.
• Ability to maintain calendars and monitor project statuses.
• Strong customer service skills.

Nice To Haves

• Secretarial experience is highly desirable.
• Team player attitude with exceptional organizational skills.
• Articulate communicator.

Responsibilities

• Perform complex and confidential clerical, accounting, and administrative duties.
• Record, transcribe, and maintain records and documents.
• Record minutes for various legislative and policy-making committees.
• Prepare action minutes from notes developed at meetings.
• Research and respond to employee, vendor, and citizen inquiries.
• Maintain filing systems and databases.
• Assist in record management.

Benefits

• Medical Insurance options include HMO, PPO, HSA.
• Dental and Vision Insurance Paid.
• Vacation & Holiday Compensation.
• Deferred Compensation.
• CalPERS Retirement.
• Educational Incentive & Bilingual Pay.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Justice, Public Order, and Safety Activities
• Education Level: High school or GED