ADMINISTRATIVE ASSISTANT - CLINICAL SERVICES

Employee Benefits Fund • New York, NY

122d

About The Position

Health Center Inc. (also known as The New York Hotel Trades Council and Hotel Association of NYC, Inc Employee Benefit Funds) is a NYC based healthcare organization with ambulatory care facilities staffed with a wide range of health professionals to provide extensive medical and diagnostic services. We offer Primary Care, Dental, Radiological, Vision, Mental Health, and other Specialist services at our facilities at no charge to our Union members, removing the financial roadblock that many people face when trying to obtain quality medical care. We are looking for an Administrative Assistant based out of our Harlem Health Center to provide administrative support to our organization's nursing team.

Requirements

• Minimum 2 years prior Medical Office management experience.
• Strong Microsoft Excel Skills are a REQUIREMENT.
• High School required. College degree preferred.
• Strong computer and organizational skills.
• Excellent written and verbal communication skills.
• Excellent interpersonal skills.
• Ability to work independently and with clinical team members.
• Knowledge of Microsoft Word and Office Equipment.

Responsibilities

• Assists in preparing daily/monthly Provider schedules.
• Assists in maintaining Provider credentials.
• Assists in maintaining Nursing credentials.
• Prepares daily Provider/Nursing assignments under the direction of the Medical Director/Nurse Manager.
• Monitors, tracks and enters on the system attendance and PTO requests for Providers and Nursing.
• Prepares Quality Assurance reports for Medical Department and Nursing Department.
• Coordinates staff meetings.
• Prepares materials for and documents Medical and Nursing staff meetings.
• Tracks/troubleshoots DME offsite and VNS coordination.
• CPAP offsite tracking and coordination.
• Supports Nurse Educator in preparation of content for clinical education.
• Conducts on the floor review of Nursing staff arrivals/departures in all areas as needed.
• Based on direction from supervisor/designee, reassigns staff as necessary (work with scheduler to make changes).
• Supports Article 28 preparation and maintenance within the Health Center.
• Performs clerical support duties and orders supplies.
• Helps to maintain the confidentiality of Health Center information.
• Responds to patient requests/complaints or directs such requests to the appropriate individual.
• Prepares reports as required by the Medical/Nursing supervisor.
• Responsible for special projects as assigned by Medical/Nursing supervisor.
• Contributes to team effort.
• Collaborates with other departments.
• Performs other duties as assigned.

Benefits

• Medical, Dental, Vision, Pharmacy, and Mental health benefits at no cost to all benefits-eligible employees and their eligible dependents
• Stable 5 day work week with weekends off and no night shifts!
• Paid Time Off (Vacation, Personal, Sick days, and 12 paid Holidays)
• 401(k) Plan with employer contribution
• Life Insurance
• Tuition Reimbursement
• Short Term and Long-Term Disability Benefits
• Legal Services
• Wellness Benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED