Administrative Assistant - Clinical Operations

University of Miami-posted 2 days ago
Full-time • Entry Level
Onsite • Miami, FL
11-50 employees
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The University of Miami/UHealth Department of SCCC has an exciting opportunity for a Full Time Administrative Assistant to work at the UHealth campus in Miami, Fl. CORE JOB SUMMARY The Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.

  • Supports department and/or department leadership with daily clerical tasks.
  • Prepares basic reports, charts, budgets, and other presentation materials.
  • Responds to routine inquiries from external or internal sources with standard correspondence or other messaging.
  • Plans meetings and takes detailed minutes, as needed.
  • Answers phone calls, provides information to callers, or connects callers to appropriate staff.
  • Schedules appointments and updates calendars.
  • Makes travel arrangements and reservations for department leadership and staff, as needed.
  • Composes and types of correspondence, such as informative materials; creates spreadsheets and presentations.
  • Greets and provides general support to visitors.
  • Develops and maintains department filing system.
  • Adheres to University and unit-level policies and procedures and safeguards University assets.
  • High School Diploma or equivalent/relevant experience, certification or license
  • Minimum 1 year of relevant experience required
  • Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
  • Teamwork: Ability to work collaboratively with others and contribute to a team environment.
  • Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
  • Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.
  • The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
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