Administrative Assistant - clearance required

Jacobs Solutions • Arlington, VA

273d • $55,100 - $87,350 • Remote

About The Position

The Administrative Assistant position is a supporting role within the buildings team, reporting to the Administration Staff Manager. The position is highly collaborative and requires active communication with team members and the larger administrative community at Jacobs. In this role you will join a dedicated professional team working to make a difference for our Federal Government Clients. The support you provide will be critical to team success and welcomed by the Arlington team members.

Requirements

• United States Citizenship with Secret Level security clearance
• At least two years of college-level coursework or equivalent
• At least 5 years of administrative experience
• Exposure and willingness to further learn Word, Excel, Outlook, PowerPoint & Teams

Responsibilities

• Pro-active engagement with team members to understand needs and schedules for fast-paced project delivery.
• Electronic and physical document management, including filing, copying, scanning and tracking documents entering and leaving the system.
• Support of technical personnel by scanning and filing field documents.
• Manage an Outlook calendar highlighting and updating project milestones.
• Support printed deliverables by managing copying, binding, boxing, shipping, and tracking physical documents.
• Manage office supplies and order items as requested by the team.
• Assist with overseas travel agendas, including making itineraries and flight arrangements and coordinating Visas, as well as researching local conditions and helping the team understand local weather or safety concerns.

Benefits

• Medical, dental, vision, and basic life insurance
• 401(k) plan
• Ability to purchase company stock at a discount
• Deferred compensation plan or the Executive Deferral Plan
• Unlimited U.S. Personalized Paid Time Off (PPTO) policy for full-time salaried/exempt employees
• Seven paid holidays and one floating holiday
• Caregiver leave
• Merit increases and performance discretionary bonus for certain roles
• Stock options for certain roles

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: Associate degree