Administrative Assistant, Civil Engineering Site Development Team

Woolpert • Columbus, OH

1d • Hybrid

About The Position

Woolpert is hiring an Administrative Assistant to join our dynamic Energy Civil Engineering Site Development Team at our Columbus, OH office. This position is responsible for assisting engineers in researching, compiling, and editing site-specific information, project and meeting notes, permitting packages, and technical reports. Qualified candidates will have excellent written and oral communication skills, general interest and experience in civil engineering or construction environments.
We are unable to provide visa sponsorship for this position. Applicants must already possess work authorization in the country the job is located.

Requirements

• Excellent written and oral communication skills, including technical writing and editing without AI tools.
• Have a general interest in civil engineering, earth sciences, construction and similar industries and be comfortable interacting with and getting information from engineers.
• Familiarity with basic business concepts and interest in further developing understanding.
• Ability to problem-solve and function well in a collaborative, team-oriented environment.
• Exhibit excellent time-management and organizational skills, including multi-tasking and prioritization.

Nice To Haves

• Ideal candidate would work a flexible, hybrid schedule that includes 2-3 days of in-person time with other staff in our Columbus, Ohio office.

Responsibilities

• Work as part of the industry-leading Energy Engineering team.
• Assist engineers in researching, compiling, and editing site-specific information, project and meeting notes, permitting packages, and technical reports.
• Help to write letter proposals and change orders, including compiling information provided by project lead and editing the final document for clarity and consistency.
• Enter project-specific information and labor projections into Microsoft 365 applications. More advanced support would include pulling reports into spreadsheets, helping to update labor hours, and reloading the information into the overall accounting system.
• Audit project documents, files, file structures for accuracy and completeness, and help engineering staff correct issues.
• Take ownership of tasks, offer recommendations, and help solve problems with a high degree of independence.
• Collaborate to identify and provide more advanced support of program-wide systems, project management tasks, and client deliverables to support ongoing growth-driven team evolution.

Benefits

• Freedom to Work program: Set your own schedule and location (as appropriate).
• Principal program: Earn the opportunity to become an owner of the firm.
• Flexible paid time off/vacation: Take time off when it makes sense for you and your team.
• Career development: Explore a wide range of learning and growth opportunities within and across industries.
• Health, life, vision, and dental insurance: Cover all your medical bases.
• Paid sick time, retirement plan, fitness reimbursement, pet insurance, identity protection, technology stipend, employee assistance program, and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees