Administrative Assistant - Civil Construction

Keeley Construction • Saint Louis, MO

403d

About The Position

The Administrative Assistant for Keeley Construction's Civil group in St. Louis, MO, will provide high-level administrative and organizational support to the Vice President in a dynamic civil construction environment. This role is essential for ensuring efficient office operations, assisting in project management tasks, and facilitating communication between internal teams and external stakeholders.

Requirements

• High school diploma or GED.
• Minimum of two years of experience supporting similar primary responsibilities.
• Advanced proficiency in Microsoft Office products.
• Ability to review and understand PDF documentation.

Nice To Haves

• Timberline experience.
• Salesforce experience.

Responsibilities

• Manage the VP's calendar, schedule appointments, and coordinate meetings.
• Draft, edit, and format correspondence, reports, and presentations using Microsoft Office Suite (Word, Excel, PowerPoint).
• Support strategic planning meeting process with VP and maintain scorecard.
• Organize and maintain digital and physical files for contracts, project documents, and compliance records.
• Screen and route phone calls, emails, and inquiries.
• Coordinate travel arrangements and expense reporting for the VP.
• Prepare and distribute meeting agendas, minutes, and action plans.
• Generate data-driven reports using Excel, including charts and pivot tables for project analysis.
• Maintain records of union agreements, grievances, and meeting minutes.
• Assist in scheduling and organizing labor-management meetings, including preparation of supporting materials.
• Ensure compliance with collective bargaining agreements and company policies.

Benefits

• Opportunities for advancement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Construction of Buildings
• Education Level: High school or GED