Administrative Assistant - Central Procurement

Penn State University • University Park, PA

79d • $38,300 - $55,500 • Hybrid

About The Position

The Pennsylvania State University Office of Central Procurement seeks an experienced administrative professional to provide organizational support for a growing 60+ member team. The Administrative Assistant will support the Director of Procurement, Assistant Directors of Procurement, Procurement staff, and serve as backup to the Administrative Assistant to the Associate Vice President for Procurement, Contracts, and Accounts Payable/Chief Procurement Officer.

Requirements

• Strong verbal and written communication skills and the ability to collaborate with coworkers within and outside of the Procurement unit
• Excellent customer service skills
• Ability to maintain confidentiality regarding sensitive documents and situations
• Demonstrated ability to multitask and meet deadlines
• Effective decision-making skills
• Excellent organizational skills and problem-solving abilities
• High level of accuracy in work and attention to detail

Responsibilities

• Plan, organize, support, and coordinate daily office activities and administrative processes within an office or unit
• Greet visitors and provide information; review, respond to, and direct inquiries
• Provide support for scheduling, personal calendars, and travel arrangements
• Coordinate meeting logistics including scheduling, material preparation, and agendas
• Compose, review, and distribute internal and external communications
• Collect, organize, research, and analyze information and data to prepare reports, presentations, summaries, contracts, and proposals
• Create and maintain files and databases
• Monitor and maintain budget, process financial transactions, track expenditures, process budget revisions, and assist with budget preparation and projections
• Maintain inventory and order office supplies; arrange for equipment maintenance; process work orders for facilities needs
• Resolve inquiries and ensure compliance with work unit and/or University policies and procedures
• Support and coordinate special events; reserve spaces, develop itineraries, prepare materials, coordinate work between teams, and serve as point of contact with vendors
• May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized
• May coordinate work assignments of department/unit support employees to ensure efficient workflow and processes
• May interview, train, and direct the work of other support staff, students, and wage payroll personnel

Benefits

• Comprehensive medical, dental, and vision coverage
• Robust retirement plans
• Substantial paid time off including holidays, vacation, and sick time
• Generous 75% tuition discount for employees and eligible spouses and children

What This Job Offers

• Industry: Educational Services
• Education Level: High school or GED