Administrative Assistant-Centra College of Nursing/PRN

Centra Health • Lynchburg, VA

255d

About The Position

The Administrative Assistant 1 provides administrative support for day-to-day operations and special projects exercising discretion. This position supports a Managing Director or Director.

Requirements

• High school diploma or equivalent.
• At least five years general office experience.
• Accurate typing skills.
• Excellent verbal and written communication skills.
• Ability to multi-task and work independently.
• Must be highly organized.
• Proficient user of Microsoft Word, Excel, PowerPoint, Outlook.

Nice To Haves

• AA or Bachelor's degree in business, economics, healthcare, or related field is preferred.
• Proficient user of Microsoft Access and Visio a plus.
• User of Photoshop and knowledge of basic HTML is preferred.
• Demonstrated extraordinary customer service and public relations skills.
• Experience taking dictation.
• Basic knowledge of medical terminology.
• International Association of Administrative Professionals preferred.
• Notary Public preferred.

Responsibilities

• Prepares letters, forms, reports, memos, letters, invoices, financial statements and/or other documents from rough draft, dictation, handwritten notes, corrected copy or personal knowledge of the subject matter using word processing, spreadsheet, database, or presentation software.
• Answers phone calls, screens calls, takes and distributes messages, and directs calls to appropriate persons.
• Conducts research, compiles data, and prepares papers for consideration and presentation by executives, committees and boards of directors.
• Attends meetings to record minutes.
• Greets visitors and determine whether they should be given access to specific individuals.
• Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Sets up and manages paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
• Performs general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
• Files and retrieves corporate documents, records, and reports.
• Opens, sorts, and distributes incoming correspondence, including faxes and email.
• Prepares travel arrangements and maintains travel account.
• Coordinates calendar for director or managing directors and his or her direct reports who are leaders; schedules appointments, conferences and meetings which may involve printed material preparation, refreshment/meal coordination, or facilities support.
• Assists other areas with clerical and administrative needs.
• Operates office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
• Reviews and keeps updated on CENTRA policies and procedures; notifies department of changes and policy impacts on department functionality.

What This Job Offers

• Industry: Hospitals
• Education Level: High school or GED