Administrative Assistant, Capital Markets

JLL • Phoenix, AZ

121d

About The Position

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. We are seeking a Production Associate to join the Capital Markets team. We are looking for a motivated individual who doesn’t sweat the details. Someone who can easily juggle shifting priorities with ease, moving between client event planning and client closing due diligence tasks. This is a fast-paced, team-oriented environment, partnering with producers and analysts and other associates to help the overall deal flow and success of the office. We promote an organizational culture of trust and teamwork, build an inclusive work environment that embraces diversity, and elevate our people to achieve business growth.

Requirements

• Minimum 0-3 years of related administrative, marketing, or communications experience.
• Excellent communication, organizational, and time-management skills.
• Ability to prioritize, multitask, and meet tight deadlines.
• Ability to work in a fast-paced, team-oriented, environment.
• Demonstrate problem-solving, decision making, and analytical skills.
• Commercial Real Estate experience preferred.

Nice To Haves

• Real Estate/Finance background is preferred.
• High School graduate required/college a plus.
• Intermediate working knowledge of Outlook, Word, Excel and PowerPoint (Office 2010 version).
• Database experience is a plus.

Responsibilities

• Act as project manager for the deal team, manage shifting timelines, moving a deal through the marketing stages in our proprietary database, including due diligence in the closing process.
• Maintain internal web-based database; manage and update deal statuses, manage press releases, marketing lists, activity tracking, and send e-mail blasts.
• Take initiative to support Producers with high priority projects.
• Identify problems and alert team members.
• Respond to inquiries from clients and provide information as needed.
• Assist Producer and Real Estate Analysts in the preparation of marketing materials for deals, including request for proposals, fee agreements, confidentiality agreements, offering memorandums, financial comparisons, due diligence data, letters, memos, reports, etc.
• Manage deal deadlines for internal team.
• Coordinate graphic design with design team.
• Work with vendors to arrange photography.
• Work with vendors utilized in conjunction with transactions.
• Provide superior administrative and production deal support to producers.
• Schedule meetings, tours and conference calls for Producers.
• Organize Producers' calendars, make travel arrangements and process expense reports.
• Prepare and proof PowerPoint presentations by pulling data from other sources such as maps, charts, logos, pictures, tables, etc.
• Organize and file important deal-related correspondence.
• Provide back up support to other production associates as needed.
• Must be able to work overtime on short notice.
• Other duties as assigned.

Benefits

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED