Administrative Assistant, Bookstore
About The Position
Perform a variety of administrative support duties for Johnson County Community College (JCCC) Bookstore to ensure office operations run smoothly and efficiently. Position details include but are not limited to: Provide administrative support to the Bookstore Director, including managing calendars, scheduling internal and external meetings, proofreading correspondence, and offering general administrative assistance as needed. Including assisting the Bookstore Director with special projects and support for various initiatives and operational needs. Support bookstore operations and customer service by assisting with escalated customer service issues, answering phones, and ensuring optimal customer service to patrons. Maintain and co-run social media presence and marketing initiatives by scheduling, creating and posting content about store hours, book lists, special events, and developing marketing materials for bookstore events and promotions. Coordinate meetings and maintain documentation by attending departmental meetings to take minutes and notes and managing follow-up communications. Oversee supply management by maintaining adequate office and Bookstore materials and supplies, retaining purchase order information, vendor records, supplier documentation, and other resources. - (Essential) Responsible for communications and correspondence by monitoring and responding to bookstore emails, drafting and proofreading memos, creating out-of-office messages during holidays or busy periods, and ensuring timely responses to all departmental correspondence.
Requirements
- Senior-level support role.
- Requires a High School Diploma and 3+ years of related experience.
- Completes assignments with little supervision.
- May assist less-experienced team members.
Responsibilities
- Provide administrative support to the Bookstore Director, including managing calendars, scheduling internal and external meetings, proofreading correspondence, and offering general administrative assistance as needed.
- Assist the Bookstore Director with special projects and support for various initiatives and operational needs.
- Support bookstore operations and customer service by assisting with escalated customer service issues, answering phones, and ensuring optimal customer service to patrons.
- Maintain and co-run social media presence and marketing initiatives by scheduling, creating and posting content about store hours, book lists, special events, and developing marketing materials for bookstore events and promotions.
- Coordinate meetings and maintain documentation by attending departmental meetings to take minutes and notes and managing follow-up communications.
- Oversee supply management by maintaining adequate office and Bookstore materials and supplies, retaining purchase order information, vendor records, supplier documentation, and other resources.
- Responsible for communications and correspondence by monitoring and responding to bookstore emails, drafting and proofreading memos, creating out-of-office messages during holidays or busy periods, and ensuring timely responses to all departmental correspondence.
Benefits
- Optional Retirement plan access
- Personal annual leave
- 14 days of paid holidays
- Full tuition reduction for JCCC credit courses (for employee and eligible dependents)
- Free access to the Gym on campus for all employees and dependents
- Discount to the Hiersteiner Child Development Center
- And many more!
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
