Administrative Assistant - Bookkeeping

Rde Capital Group•Dallas, TX

11d•$20 - $22

About The Position

RDE Capital Group, LLC, a leading commercial real estate brokerage based in Dallas, is seeking a motivated, detail oriented Administrative Assistant - Bookkeeping to join our dynamic team. This role provides administrative and bookkeeping support while maintaining strong communication with investors, owners, and internal leadership.

Requirements

High school diploma required; associate degree or coursework in bookkeeping preferred.
Bilingual proficiency in English and Spanish, written and verbal, required.
Minimum of 1 to 3 years of administrative assistance experience with bookkeeping.
Experience with property management software such as AppFolio or similar systems.
Proficient in Microsoft Office and general computer applications.
Strong data entry skills with a high level of attention to detail and accuracy.
Working knowledge of standard office equipment.
Strong written and verbal communication skills.
Highly organized with strong time management skills.
Ability to adapt to changing priorities and shifting demands.
Curious and proactive in identifying and resolving missing or incorrect transactions.
Able to work quickly while remaining decisive and accurate.

Nice To Haves

Being bilingual (English/Spanish) is a strong plus.
Familiarity with Texas Property Code repair timelines and habitability rules.

Responsibilities

Perform daily bookkeeping tasks, including tracking transactions, reconciling records, and supporting basic accounting functions.
Accurately enter financial data into AppFolio software.
Maintain organized invoice, receipt, and payment files.
Match invoices received by email to corresponding work orders or contracts, with VA support as needed.
Receive, verify, and accurately enter payments into the Property Management System.
Manage accounting-related email and financial communications.
Prepare, review, and submit Investor and Owner Monthly Reports for approval, ensuring accuracy, completeness, and timely submission.
Distribute approved Investor and Owner Monthly Reports.
Follow up to confirm receipt and address basic inquiries.
Track, process, and pay utility bills on time.
Turn utilities on or off for properties as required.
Organize, maintain, and update digital files and databases.
Adhere strictly to confidentiality and data protection standards.
Serve as a point of contact for owners and contractors as needed.
Complete tasks assigned by the Accountant, Operations Manager, Office Manager, or President.
Manage incoming phone calls and emails in alignment with Operations Manager guidelines.
Handle incoming and outgoing mail and deliveries.
Greet visitors and maintain a tidy reception area.
Keep meeting rooms and kitchen areas clean and stocked.
Assist the Office Manager with office supplies and related administrative needs.
Assist with training in areas where skilled.