2025-2026 SY Administrative Assistant/Bookkeeper-210 Day Contract

Bloomfield NM•Bloomfield, NM

About The Position

The position is responsible for providing administrative /financial support for the Bloomfield Early Childhood Center. Non-Exempt Work Schedule: Contract Days: 210 Contract Hours: 8 hours/day

Requirements

High school graduate or equivalent.
Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.
Knowledge of modern office practices and procedures.
Ability to operate standard office machines including a PC.
Ability to demonstrate high proficiency in duties; working through to completion with little or no supervision.
Ability to deal courteously and tactfully with District personnel and the public.
Ability to exercise initiative, independent judgment, and discretion in performing duties.
Knows the importance of confidentiality.

Responsibilities

Perform clerical activities for general office functions.
Maintain records and files pertinent to the Special Services department.
Prepare and maintain records pertinent to the Special Services budget.
Prepare preparatory work for accounts payable activities, including but not limted to input of Personnel Requisitions to AS400 for processing of Purchase Orders.
Record, process, track and monitor required paperwork to ensure orders are complete and invoices are paid in an accurate and timely manner.
Maintains department supply inventory; makes purchases as needed.
Coordinates staff travel and training; processes travel reimbursement requests.
Set up, schedule, and register Special Services staff for trainings and conferences.
Prepare, type, and distribute memos and letters as needed.
Assist in compiling and preparing data and reports.
Answer phones, open and handle correspondence as needed.
Schedule meetings and workshops as needed.
Duplicate and distribute copies of pertinent material.
Order and distribute supplies and materials as needed.
Other duties as assigned.