State of Kentucky - Frankfort, KY

posted 13 days ago

Full-time - Entry Level
Remote - Frankfort, KY
Executive, Legislative, and Other General Government Support

About the position

The mission of the Kentucky Board of Pharmacy is to promote, preserve, and protect the public health, safety, and welfare through effective regulation of the practice of pharmacy; the licensure of pharmacists; the licensure, control, and regulation of all sites or persons who are required to obtain a license or permit from the Board of Pharmacy that distribute, manufacture, or sell drugs within the Commonwealth. We are looking for a(n) Administrative Assistant- Boards and Commissions to join our team of highly skilled professionals. As a(n) Administrative Assistant- Boards and Commissions you will be responsible for administrative functions of the Board including serving as meeting coordinator, fiscal manager and HR administrator, performs other duties as assigned.

Responsibilities

  • Serves as meeting coordinator for Board and Committee meetings including polling members for meeting dates, gathers and distributes all meeting materials, and records all meeting minutes and video/audio recordings.
  • Serves as primary contact for Board members/committee members regarding pay, travel documentation and reimbursement, and general scheduling/administrative information.
  • Serves as Human Resource Administrator processes all personnel actions and associated paperwork/communication/badge and equipment procurement, etc.
  • Ensures payroll/time entry compliance and timely submission of all timesheets for the agency with no errors.
  • Liaison with COT for any office computer/technology needs or issues.
  • Disseminates HR information to all Board staff.
  • Serves as fiscal manager for the agency including creating and entering financial documents in eMars for accounts receivable, accounts payable, in-state and out-of-state travel requests, approval, documentation and reimbursement.
  • Creates and processes personal service contracts and assist Executive Director with the biennial budget.
  • Pro card administrator.
  • Processes and manages all incoming applications/documentation for resident facilities including initial applications, change of ownership applications, change of address/location applications, and name change applications.
  • Works with inspection staff to ensure the timely approval, processing and issuance of resident facility licenses and permits.
  • Serves as webmaster of the BOP website and work with Kentucky Interactive to ensure all functionalities on the website are operating appropriately.
  • Distributes mass email blasts at the direction of the Executive Director.
  • Facilitates RegWatch communications when new/amended regulations are filed.
  • Performs other duties as assigned.

Requirements

  • Experience with eMARs preferred
  • Ability to plan, organize, manage resources, and establish effective working relationships
  • Ability to demonstrate regular and predictable attendance
  • Proficient computer skills including knowledge of Microsoft Office applications
  • Excellent written and verbal communication skills

Benefits

  • Paid leave (sick, annual, etc.) and paid holidays
  • Training/career development opportunities
  • Educational and tuition assistance
  • A variety of affordable health, dental and vision insurance options, flexible spending accounts, and first day health insurance coverage
  • Life insurance
  • Retirement
  • Deferred compensation
  • Wellness incentive programs
  • Employee discounts on electronics, health and wellness, retail, travel/events/entertainment, services/education
  • Telecommuting and flexible work schedules
Job Description Matching

Match and compare your resume to any job description

Start Matching
© 2024 Teal Labs, Inc
Privacy PolicyTerms of Service