Administrative Assistant - Bilingual (SP) - Job #366

North County Regional•Los Angeles, CA

2d•$29 - $40•Hybrid

About The Position

Performs complex administrative, secretarial, and clerical work for Director-level staff. It includes the following. Assigned duties may vary and other duties may be assigned. Responsible for maintaining the Controller’s calendar and schedules related appointments; coordinates activities of numerous departments ensuring functions that are scheduled do not conflict with existed or planned events. Coordinates Controller’s travel and conference arrangements. Maintains oversight of various departmental projects, including compiling necessary data for projects, and monitoring expenditures Prepare a variety of spreadsheets to reconcile invoices to Purchase Orders prior to payment approval. Acts as a liaison between the general public and the Controller by answering detailed inquiries either orally or writing on a variety of organizational activities; creates and composes reports, memos, graphs, databases, and e-mails using computer resources. May perform confidential employee assignments. Manages Accounting department requests and matters; follows established rules and procedures in responding to requests and redirecting items to other staff members; designs, organizes and maintains the office recordkeeping system. Work independently and within a team on special and nonrecurring and ongoing projects. Act as a project manager for special projects, at the request of the Controller, which may include: planning and coordinating multiple presentations, disseminating information, and organizing company-wide trainings. Provide clerical support to the Controller, including but not limited to filing, preparation of letters, preparation of spreadsheets, and translation services (written and verbal).

Requirements

High school diploma and four years of related experience.
Advanced computer skills in word processing, spreadsheets, and database management
English grammar, syntax, and spelling
Accurate rapid typing
Customer service
Communicating complex policies and procedures
Researching, compiling, and preparing reports
Work tracking
Working independently and cooperatively with a variety of in-house and community sources and representatives
Working effectively with diverse groups of people.
Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.
Must be able to interact and communicate with individuals at all levels of the organization.
Must have advance knowledge of a variety of computer software applications in word processing, spreadsheets, database, and presentation software (MSWord, Excel, Access, PowerPoint)
Work requires continual attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
Valid California Driver’s License and reliable transportation, or acceptable substitute, required.
Bilingual English/Spanish is required.

Responsibilities

maintaining the Controller’s calendar and schedules related appointments
coordinates activities of numerous departments ensuring functions that are scheduled do not conflict with existed or planned events
Coordinates Controller’s travel and conference arrangements
Maintains oversight of various departmental projects, including compiling necessary data for projects, and monitoring expenditures
Prepare a variety of spreadsheets to reconcile invoices to Purchase Orders prior to payment approval
Acts as a liaison between the general public and the Controller by answering detailed inquiries either orally or writing on a variety of organizational activities
creates and composes reports, memos, graphs, databases, and e-mails using computer resources
Manages Accounting department requests and matters
follows established rules and procedures in responding to requests and redirecting items to other staff members
designs, organizes and maintains the office recordkeeping system
Work independently and within a team on special and nonrecurring and ongoing projects
Act as a project manager for special projects, at the request of the Controller, which may include: planning and coordinating multiple presentations, disseminating information, and organizing company-wide trainings
Provide clerical support to the Controller, including but not limited to filing, preparation of letters, preparation of spreadsheets, and translation services (written and verbal)

Benefits

Health Insurance - NLACRC pays the full cost of coverage for certain Medical plans for employee only. We also provide a generous contribution to additional plans that the employee may select for employee only or employee and dependents costs.
Dental Insurance – NLACRC pays the full cost of the Dental DMO Plan for employees and eligible dependents. We also offer a Dental PPO plan with a low employee monthly contribution for employees and eligible dependents
Pre-Tax Flexible Spending Account for eligible health care expenses
Pre-Tax Dependent Care Flexible Spending Account for eligible dependent care expenses
No cost Life, Accidental Death & Disability, Long Term Disability Insurance for employees
No cost Vision plan for employees and eligible dependents
Retirement plan - NLACRC is a member of CalPERS which is a defined benefit plan that provides a monthly retirement allowance for eligible employees
NLACRC offers two (2) deferred compensation plans - 457 and 403(b)
Participate in the Public Service Loan Forgiveness program
Participate in the Tuition Reimbursement Program
Paid Time Off – Eligible for 3 weeks of accrued vacation in the first year, 8 hours per month sick time, education, wellness, and sabbatical time
Holidays – NLACRC offers 12 paid holidays throughout the year
Most positions are offered a hybrid – remote option (at manager's discretion after 90-days continuous employment)