Administrative Assistant -BH

Confederated Tribes And Bands Of The Yakama Nation • Toppenish, WA

290d • $15

About The Position

The Administrative Assistant for the Behavioral Health Department of Tribal Health provides general clerical support services for all program personnel. The nature of work requires an emphasis on maintaining confidentiality of program records and activities. The employee is responsible for answering, directing, or forwarding general phone inquiries in a professional and courteous manner, and greets clients, visitors, and suppliers to YNBHS in a professional and friendly manner.

Requirements

• Minimum of a High School Diploma or equivalent.
• Minimum of at least two years experience as an Office Aide III.
• Must maintain strict confidentiality.
• Required to pass a pre-employment drug and alcohol test.
• Must possess a valid Washington State Driver's license and ability to ascertain Yakama Nation Driving permit.

Nice To Haves

• Knowledge of general administrative policies, procedures, and practices of the Yakama Nation and federal government.
• Ability to organize and prioritize work.
• Ability to demonstrate dependable work attendance.
• Ability to operate standard office equipment such as calculator, keyboard, copier, scanner, and fax.
• Knowledge and ability to use Word, Excel, and PowerPoint.
• Ability to establish and maintain rapport with co-workers.
• Ability to deal with the public in a pleasant and courteous manner at all times in stressful situations.

Responsibilities

• Develops and maintains work records and schedules as requested by Clinical Supervisor.
• Serves as receptionist for the program.
• Receives all visitors, answers the telephone, records and relays messages.
• Types correspondence from rough drafts for the counseling staff and Special Projects Unit staff upon request and makes photocopies as required.
• Maintains an appointment book, scheduling client follow-up appointments with Therapists.
• Coordinates Therapists' schedules with planned meetings, trainings, or leave upon request of therapist.
• Records minutes for all-staff meetings and other meetings as requested by Program Director, Clinical Supervisor, and Program Director.
• Maintains files and knowledge of filing principles and procedures; files information alphabetically, numerically, and chronologically.
• Provides instructions to patients for intake screenings.
• Provides a full range of secretarial duties to Clinical Supervisor including taking notes of meetings by request.
• Prepares payroll actions for performance evaluations.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED