Diocese Of Allentown-posted 3 months ago
Full-time • Entry Level
Allentown, PA
Religious, Grantmaking, Civic, Professional, and Similar Organizations

The Administrative Assistant at Bethlehem Catholic High School is a full-time, non-exempt position that reports directly to the School Principal. The role involves performing a wide variety of clerical and secretarial duties to organize, coordinate, and schedule school office activities. The Administrative Assistant will assist the Principal and the Admissions Office with routine administrative tasks, manage public relations, and coordinate communication between various stakeholders including pastors, faculty, staff, parents, students, and the general public.

  • Place and receive telephone calls and take messages for administration and staff.
  • Schedule all transportation for students in cooperation with all sending school districts and Bethlehem Catholic High School.
  • Organize, coordinate, and schedule a variety of office activities to assist the Principal and administrative team.
  • Prepare and maintain a variety of reports, records, and files relating to students, staff, operations, and activities.
  • Prepare and process documents and materials for disseminating information to appropriate parties.
  • Assist in the registration of students and complete enrollment information.
  • Administer first aid and comfort sick and injured students.
  • Monitor and assist students referred for illness or discipline.
  • Requisition, receive, store, and distribute supplies and office materials.
  • Distribute mail and provide clerical assistance to faculty and staff.
  • Operate office equipment such as fax machines, copiers, and computers.
  • Maintain regular attendance records for students and staff.
  • Provide information concerning school policies, procedures, and schedules.
  • Prepare school-home communications such as back to school packets and fliers.
  • Perform any other duties assigned by the Pastor or Principal.
  • High School diploma or equivalency.
  • Two years of demonstrated and successful experience as a secretary, administrative assistant, or office clerk, preferably in a school setting.
  • Excellent organizational skills, including the ability to set priorities and meet deadlines.
  • Dependable and punctual.
  • Courteous, tactful, and able to maintain strict confidentiality.
  • Ability to communicate effectively orally and in writing.
  • Computer proficiency required (Microsoft Office, spreadsheets, and database management).
  • Knowledge of school and diocesan policies.
  • Exhibit a high degree of integrity, loyalty, and dependability.
  • Spanish speaking preferred.
  • Medical, Dental, Vision, Other Voluntary benefits
  • Pension
  • Optional 401k
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