Administrative Assistant - Athletics

School Administrative Unit 70•Hanover, NH

1d•$23 - $26

About The Position

Hanover High School is seeking an Administrative Assistant for Athletics for an immediate opening. Are you a master organizer who thrives in the excitement of a fast-paced environment? Do you love making a real impact on students' lives while immersing yourself in the world of sports? If you're passionate about athletics and ready to bring your energy to a dynamic team, we want to hear from you! With 33 varsity sports, 66 total teams, and almost 70 paid coaches, this is a busy, fast-paced position. The successful candidate will possess high energy, a “can do” attitude, and the ability to keep everything in perspective no matter how crazy the day can get. The Assistant must be able to balance multiple projects and changing priorities during stressful situations without losing focus. Strong organizational and computer skills are essential and familiarity with the “language of sports” is preferred. This is a full-time, 12-month position with an excellent benefits package including 3 weeks paid vacation. Pay range is $23.05-$26.06 per hour. Position starts as soon as possible, open until filled. Please contact Megan Sobel, Athletic Director, with questions at [email protected] Benefits for this position can be found in the Administrative Support Standard Benefits . Please visit the Information for New Hires page for more. SAU 70, Hanover, Dresden, and Norwich School Districts POSITION TITLE: ADMINISTRATIVE ASSISTANT - ATHLETICS Job Description Approved By: SAU 70 School Board Date: 1.2022 General Purpose: To provide administrative support for the planning, direction, and implementation of the Athletic programs at Hanover High School. Reports to: Director of Athletics Supervises: None

Requirements

Bachelor’s Degree preferred
Two to Four (2-4) years of clerical / office experience preferred.
Experience with scheduling & payment technology programs (preferred).
Knowledge of accounts payable, and general accounting procedures.
Excellent organizational and time-management skills
Strong communication skills and ability to work cross-functionally
Proactive problem solver with a strong attention to detail
Ability to thrive in a fast-paced, agile environment
Strong analytical skills (ability to research, identify issues and problem solve)
Ability to remain calm in difficult situations.
Ability to successfully multitask within role.
Ability to maintain confidentiality at all times.
Adaptability and flexibility to pivot between urgent tasks and changing priorities.
Ability to understand and follow oral and/or written policies, procedures and instructions.
Ability to perform a wide variety of duties and responsibilities with accuracy and speed under regular conditions and under the pressure of time-sensitive deadlines.
Ability and willingness to quickly learn and utilize new skills and knowledge brought about by rapidly changing information and/or technology.

Nice To Haves

familiarity with the “language of sports”

Responsibilities

Facilitates Office Operations with the following tasks : Work with students, parents, faculty, administrators, officials and members of the community as part of the Athletic Office team.
Maintain the athletic department master schedule of all home and away athletic events including practices.
Coordinate and generate all NHIAA and/or District paperwork as required.
Organize and update the Hanover Athletics website including posting rosters and revising schedules.
Coordinate with coaches all transportation for athletic programs, including dismissal times and rescheduling when needed.
Schedule game officials and necessary game-day staff and ensure they are paid on time.
Compose and communicate alerts and messages to students, families, and the public regarding schedule changes.
Coordinates athletic registration for student-athletes and coaches.
Provide support to the athletic director and coaching staff during tournament time - timely submission of tournament rosters, photos, entry fees, and paperwork.
Manage daily financial functions for the Athletic Department. This includes but is not limited to: Assist the athletic director with tracking the athletic department budget.
Review and verify payments to outside vendors.
Responsible for all accounts payable and receivable activity for the Athletic Department.
Manage Student Activities account(s) as assigned by Administration.
Ensure appropriate use of account(s); collect deposits and record fund-raising revenues ensuring accuracy of funds and proper accounting of revenues; arrange payments from account(s).
Provide support to the Athletic Director and coaching staff as needed. This includes, but is not limited to: Submission of tournament fees and paperwork Assist with NHIAA athletic eligibility forms Reporting event scores Assist the coaching staff with the allocation of uniforms and equipment before the season and inventory at the conclusion of each season.
Awards and banquets Operate and oversee the maintenance and supplies of all athletic equipment.
Act as game-day administrator at home games during the school year as needed.
Maintain records regarding coaches, team rosters, transportation, vendors and officials.
Generates and maintains required forms.
Sort and process incoming department mail and materials.
Answers incoming telephone calls. Forwards calls and messages in a professional manner.
Performs all duties in a professional and appropriate manner while interacting with students, parents, faculty, administration and co-workers. Expectations are that athletic office visitors will be assisted promptly, positively, and politely.
Perform other duties and accepts responsibilities as assigned.
Must comply with all SAU 70 District policy and building / department rules, procedures, practices and objectives.