Administrative Assistant-Associate (Orthopaedics)

UT Health San Antonio•San Antonio, TX

15d•Onsite

About The Position

Under direct supervision, provides general administrative support to a department or group of professionals. Responsible for all on-site general administrative support duties to include gathering data, special projects and general office duties as assigned.

Requirements

Knowledgeable in office management and administrative procedures.
Ability to maintain confidentiality.
Possess knowledge of standard technology and software.
Strong organizational and time management skills with ability to meet deadlines.
Possess excellent verbal, written and interpersonal communication skills.

Responsibilities

Manage calendars, schedule meetings/lectures/workshops, and coordinate travel arrangements as assigned.
Track Faculty time off requests and input data in Qgenda
Assist with faculty onboarding, evaluations, and termination processes.
Maintain updated faculty CVs, website bios, and departmental records.
Support faculty with routine presentation preparation, library searches, and conference/registration needs.
Assist with credentialing documentation and renewals under supervision.
Track reimbursements, purchase requests, supply orders, and leave requests.
Support entry and monitoring of CME/RME hours and scholarly activity.
Create and maintain basic tracking spreadsheets (e.g., no-call dates, legal documentation).
Provide general administrative support including correspondence, filing, scanning, mailing, and copying.
Maintain office supplies and process purchase orders.
Assist with mail distribution, routine reports, and data entry.
Perform other duties and projects as assigned to support departmental operations.