ADMINISTRATIVE ASSISTANT APPRENTICE

AMBYTH SHIPPING & SEAFIX, INC.•Tamuning, GU

14d

About The Position

Under the direct supervision of the Manager, Industrial Assistance, the Administrative Assistant Apprentice performs administrative and clerical duties while participating in a structured apprenticeship program. This position is designed to develop the apprentice’s knowledge, skills, and abilities through on-the-job learning (OJL) and related instruction, progressing toward full proficiency as an Administrative Assistant. The apprentice supports procurement, coordination, and administrative activities for the Shop and Ship Repair Division while learning established office systems, procedures, and compliance requirements.

Requirements

Working knowledge of basic office practices and administrative procedures
Ability to communicate effectively, both orally and in writing, with internal staff, vendors, and external stakeholders
Ability to read, write, and comprehend instructions, correspondence, and reports
Ability to apply common understanding to carry out instructions furnished in written or verbal form
Ability to balance multiple tasks in a deadline-driven environment
Ability to manage electronic communications and data entry accurately
Basic to intermediate proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint, file management)
Willingness to learn federal, local, and company regulations related to administrative operations
Strong interpersonal skills with the ability to maintain professionalism and confidentiality
Enthusiastic, dependable, and motivated to learn and grow within an apprenticeship framework
High School Diploma or General Equivalency Diploma (GED)
Must meet eligibility requirements for participation in a registered apprenticeship program
Possession of a valid Guam Driver’s License
Ability to obtain Transportation Worker Identification Credential (TWIC) and/or DBIDS Credential

Nice To Haves

Prior administrative or clerical experience preferred

Responsibilities

Perform internal administrative and basic accounting support functions under supervision
Assist in preparing bid port costs, estimates, and supporting documentation
Prepare maintenance reports and enter data into maintenance and tracking software
Maintain organized electronic and physical filing systems
Assist with scheduling, correspondence, and coordination of division activities
Support procurement, records management, and administrative reporting functions
Follow established policies, procedures, and confidentiality requirements
Demonstrate regular, dependable attendance and punctuality
Participate in required apprenticeship training, evaluations, and progress reviews