Administrative Assistant AP
About The Position
The Administrative Assistant AP role is responsible for managing vendor payments, processing invoices, and maintaining accurate financial records. This role requires a minimum of 1 year of Accounts Payable experience, intermediate level Microsoft Office skills, and accounting software proficiency. The ideal candidate is someone with strong attention to detail, excellent verbal and written communication skills, and the ability to work independently and prioritize tasks. This position is a temporary role slated for six months and has the potential for conversion to full time employment based on overall performance.
Requirements
- 1+ years of accounting experience required
- High School Diploma, GED, or equivalent required
- Prior experience in accounts payable via the construction industry is preferred
- Exposure to financial bookkeeping software
- Intermediate-Level knowledge of Microsoft Office Suites (Word, Excel)
- Familiar and possess a good understanding of a general ledger
- Highly organized, detailed, and thorough
- Analytical skills, data entry skills & general math skills
Nice To Haves
- Experience working in JD Edwards (preferred)
- Understanding of current accounting trends (preferred)
Responsibilities
- Monitor Scanman inbox and ensure all invoices received or properly followed up on.
- Learns and utilizes Scan Man/DDE to process AP invoices from vendors
- Takes ownership in BUs assigned. Actively works with Project Controls and Operations teams to ensure outstanding AP invoices are coded and approved.
- Actively learn AP best practices by participating in Company sponsored training opportunities and taking advantage of internal best practices passed on by AP management team.
- Provides excellent customer service to Accounts Payable customers which include all Company internal departments and vendors
- Assigns correct business unit (BU) numbers and supplier IDs to invoices received via the OCR Scanman application.
- As assigned by AP Leads and AP Supervisor, verifies vendor accounts by reconciling monthly statements and related transactions
- Maintains historical records by scanning and filing documents
- Protects the organization's value by keeping information confidential
- Accomplishes accounting and organization mission by completing related results as needed.
Benefits
- 401(k) Plan
- Employee Stock Purchase Plan
- Health, Dental, & Vision Insurance
- Voluntary Life Insurance
- Voluntary Short Term & Long-Term Disability
- Paid time off
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What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
