Administrative Assistant - Animal Services Department

Lucas Enterprises of Escambia County FL • Pensacola, FL

402d • $45,000 - $69,000

About The Position

The Administrative Assistant for the Animal Services Department at Escambia County, FL, is responsible for performing complex and technical administrative duties. This role includes managing correspondence, responding to public inquiries, and overseeing administrative workflows. The position may also involve leading lower-level staff and ensuring compliance with departmental policies and procedures.

Requirements

• High School Diploma or equivalent (G.E.D.).
• Typing speed of 35 wpm without errors.
• Five years of experience in a clerical or secretarial position, or a combination of education and experience equivalent to these requirements.
• NCIC certification required for individuals assigned to the Road Prison.

Nice To Haves

• Knowledge of project management principles.
• Familiarity with research and reporting methods.
• Understanding of public relations principles.
• Knowledge of specialized terminology, procedures, policies, and practices in assigned area of responsibility.

Responsibilities

• Serve as a lead to lower level staff by prioritizing and assigning work, training staff on work methods and procedures.
• Organize, coordinate, and administer a variety of specialized programs and activities requiring complex technical administrative support.
• Initiate, process, prepare, record, and review routine and specialized paperwork, ensuring completeness and accuracy.
• Respond to inquiries from the Board, the public, and other departments, providing information on departmental policies and procedures.
• Maintain records, files, and information to ensure compliance with applicable rules and guidelines.
• Draft, compose, and type various business documents while maintaining confidentiality.
• Organize and maintain inventory, supplies, and equipment, initiating service and repairs as needed.
• Serve as a liaison with employees and external organizations, representing the department at meetings and events.
• Assist with budget preparation by preparing cost estimates and recommendations.
• Perform other duties as assigned.

Benefits

• Health insurance coverage.
• Paid holidays.
• Professional development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Food and Beverage Retailers
• Education Level: High school or GED