Administrative Assistant - Anchorage Office

Aramark • Anchorage, AK

279d

About The Position

The Administrative Assistant will be based out of the Anchorage office and will provide support in all administrative tasks particularly around supporting reporting and completion of contractual obligation tracking. Other administrative duties include but are not limited to answering phones, filing, communicating with clients and customers. The ideal candidate will possess the ability to effectively communicate, answer telephones, and operate office equipment in a fast-paced environment.

Requirements

• Previous customer service experience required
• High School Diploma/GED required
• 1-3 years previous administrative or office experience preferred
• Candidates should have a validated understanding of computers, Microsoft Office, printers, fax machines, telephones, and photocopiers
• Shows initiative, follows established procedures
• Excellent verbal and written communication & listening skills
• Demonstrates self-development, and integrity
• Read and understand information and ideas presented in writing
• Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems
• Strong digital literacy skills required i.e. Microsoft office, Excel, Word, PowerPoint
• Strong problem solving, analytical, and organizational skills

Responsibilities

• Deliver accurate and on-time reports to the National Park Services per contractual agreements
• Coordinate with leadership to provide accurate data for reporting
• Drafting and working with property General Managers to finalize reports
• Capital CER Request coordinating
• Clerical payroll duties
• Communicates with clients and customers
• Operates office equipment like fax machines and copiers
• Consults with higher level authority for resolution of difficult issues
• Submits and processes invoices
• Sets up meetings, including preparation, and taking of meeting minutes
• Responsible for data entry and analytical work
• Provides clerical support
• Seeks to improve efficiency of daily operations
• Maintains timely, accurate and detailed documentation required by management
• Possess professional etiquette
• Outstanding customer service and interact effectively with customers, employees, and the broader community
• Answering phones
• Responsible for filing documentation

What This Job Offers

• Career Level: Entry Level
• Industry: Food Services and Drinking Places
• Education Level: High school or GED