Administrative Assistant/Alternate Registrar

Township Of East Brunswick • East Brunswick, NJ

397d • $46,909 - $46,909

About The Position

The Administrative Assistant/Alternate Registrar position at the Township of East Brunswick involves performing a variety of administrative duties to support the Municipal Clerk and the department. This role is essential for maintaining efficient office operations, managing records, and assisting with public inquiries and licensing processes.

Requirements

• Strong knowledge of Microsoft Word, Outlook, and Excel.
• Customer service experience.
• Administrative experience.
• Records management skills.
• Organizational skills.
• Ability to schedule appointments.

Responsibilities

• Reporting directly to the Municipal Clerk.
• Being a resource to the Municipal Clerk and assisting with various duties as needed.
• Retrieving incoming mail.
• Working with the Deputy Clerk to answer the phone and assist the public in person in a professional manner.
• Processing Bingo and Raffle Licenses for the Township.
• Processing animal licenses, retail food licenses, and temporary food licenses.
• Handling all OPRA Requests for the Township.
• Assisting the Deputy Clerk in maintaining monthly financial reports.
• Maintaining the inventory of all supplies for the office.
• Assisting the Township Clerk on various duties pertaining to the Primary Election, the General Election, and any other elections held in the Township of East Brunswick.
• Records management: Processing archive requests for all departments within the Township.
• Adding new boxes to the archive system maintained by the Township at the County Archives facility and requesting the destruction of records that have reached their retention period through the state system, Artemis.
• Scheduling marriage license appointments.
• Processing marriage license applications and licenses.
• Processing vital record requests [birth certificates, marriage certificates, death certificates].
• Reviewing documentations for accuracy (minutes, agenda, resolutions, letters, and other miscellaneous documents provided).
• Handling regular and certified mail in large volumes.
• Assisting the Deputy Clerk with accepting and processing various licenses and registrations.
• Working late nights during the Primary and General Elections.
• Working late during the Rabies Clinic.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Paid time off
• Flexible spending account
• Employee assistance program
• Professional development assistance
• Retirement plan

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Amusement, Gambling, and Recreation Industries
• Education Level: No Education Listed