Administrative Assistant, Administration Engineering

SC Johnson • Racine, WI

3d

About The Position

In this role, you support SC Johnson’s Waxdale Site Engineering team and report directly to the Manager, Engineering. You play a key role in improving team performance by owning the non-technical components of engineering projects and day-to-day operations. You bring strong discretion, organization, and communication skills, and you’re comfortable working independently while adapting quickly to shifting priorities. Your ability to manage details, take initiative, and maintain a sense of urgency helps keep the engineering team focused and productive in a dynamic environment.

Requirements

• High School Diploma or equivalent.
• 5+ years of administrative or office support experience.
• Strong working knowledge of Microsoft Office (Excel, Outlook, Word, PowerPoint).
• Qualified candidates must be legally authorized to work in the United States without current or future sponsorship.

Nice To Haves

• Ability to interact effectively with internal and external partners across varying roles and levels.
• Experience working in SAP.
• Comfort working cross-functionally as well as independently.
• Ability to learn and navigate new software systems (e.g., Entropy, Trackwise, SharePoint).
• Strong problem-solving skills when resolving administrative issues.
• Proven ability to prioritize tasks coming from multiple stakeholders.
• Strong written and verbal communication skills in a team environment.
• A proactive mindset, strong attention to detail, and sense of urgency.
• Flexibility when managing multiple demands and changing priorities.

Responsibilities

• Set up and maintain vendor records.
• Create purchase orders and manage invoicing processes.
• Support capital reporting, forecasting, work order closure, and internal order closeout.
• Manage calendars, schedule meetings, and coordinate logistics.
• Oversee sample, equipment, and miscellaneous shipment and receiving processes.
• Coordinate contractor onboarding, training qualifications, and pre-job processes through ISN WorldNet.
• Maintain organized technical drawings and documentation records.
• Manage office supplies, special orders, plotter maintenance, and laptop orders.
• Promote positive team culture through activities and key calendar reminders.
• Perform fixed asset capitalization, retirements, and inventory audits.
• Prepare reports, complete travel expense reporting, and arrange travel as needed.
• Develop and improve departmental business processes and create supporting job aids.
• Manage contract engineering agreements, including billing and allocation to projects.
• Collaborate with other site administrators to coordinate site-wide activities, events, and coverage during absences.
• Perform additional duties as assigned.

Benefits

• SC Johnson’s total compensation packages are at or above industry levels.
• In addition to salary, total packages may include bonuses, long-term incentives, matching 401(k) contributions and profit sharing based on company profitability, job level and years of service.
• As a family company, we’re committed to providing benefits such as subsidized health care plans, maternity/paternity/adoption leave, flexible work arrangements, vacation purchase options, recreation and fitness centers, childcare, counseling services and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees