Administrative Assistant - Academics Office

Texas Tech University • Lubbock, TX

438d • $34,174 - $34,174

About The Position

The Administrative Assistant in the Academics Office at Texas Tech University provides essential administrative support and technical program assistance. This role involves working under moderate supervision, performing routine tasks, and utilizing independent judgment to assist in various academic functions. The position is integral to the smooth operation of the office, ensuring effective communication and coordination within the department.

Requirements

• Completion of high school or equivalent.
• Five years of office experience.
• Proficiency in Microsoft Office products (Word, Excel, PowerPoint, Outlook).

Nice To Haves

• Experience with TTU systems including TechBuy, Chrome River, and Ad Astra.
• Excellent communication and interpersonal skills.
• Ability to maintain a calm and professional demeanor in a fast-paced environment.

Responsibilities

• Serve as receptionist for the Whitacre College of Engineering Academic Office, welcoming guests and answering phones.
• Monitor the general email box and notify staff of appointment arrivals.
• Update and create presentations for various academic events and sessions.
• Prepare travel arrangements for Academic Office staff, including booking flights and hotels, and submitting expense reports through the Chrome River system.
• Schedule rooms for meetings and events.
• Assist with event coordination, including requesting quotes and preparing purchase orders.
• Maintain the upkeep of common areas within the office.
• Act as backup for the Administrative Assistant for Services.
• Assist directors with budget maintenance.

Benefits

• Full-time position with hourly pay.
• Compensation commensurate with qualifications and budgetary guidelines.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED
• Number of Employees: 10,001+ employees