Administrative Assistant 4

Robert Half • Walnut Creek, CA

434d

About The Position

The Administrative Assistant 4 position is a contract role focused on providing high-level administrative support within a commercial property management context. The role involves managing information requests, conducting research, and performing various clerical functions to ensure smooth office operations.

Requirements

• Verbal and written communication skills.
• Multi-tasking and customer service skills.
• Ability to work independently.
• Ability to keep information organized and confidential.
• Previous experience with computer applications such as Microsoft Word, Excel, and PowerPoint.
• Experience in commercial real estate is highly desired.

Nice To Haves

• Understanding of operations, procedures, and policies in an office setting.
• Familiarity with accounts payable (AP) and compliance procedures.
• Experience in handling invoice processes.
• Ability to research and handle materials efficiently.
• Knowledge of budget processes and Microsoft Word.
• Experience in reviewing and maintaining a database.
• Familiarity with accounts receivable (AR) and scheduling tasks.
• Proficiency in Microsoft Outlook for effective communication.
• Knowledge of insurance and 'About Time' software.
• Experience in auditing and handling vendors.
• Ability to manage onboarding processes.
• Proficiency in handling correspondence effectively.

Responsibilities

• Perform general office duties such as ordering supplies and maintaining records management systems.
• Prepare invoices, reports, memos, letters, financial statements, and other documents.
• File and retrieve corporate documents, records, and reports.
• Open, sort, and distribute incoming correspondence including faxes and emails.
• Prepare responses to correspondence containing routing inquiries.

Benefits

• Contract position with potential for extension based on performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Administrative and Support Services
• Education Level: No Education Listed