About the position
This position performs responsible administrative and secretarial duties of a complex and confidential nature in support of the Director of Laboratory Animal Services, Business Manager, and front office of Laboratory Animal Services to relieve supervisor of varied clerical and administrative responsibilities. Duties include but are not limited to serving as liaison for office operations, coordination and management of the Director's schedule, preparation of written correspondence, assistance with developing meeting and presentation materials, and assistance with report submission to other AU offices and outside agencies. Must be diligent in managing projects to completion and meeting stated deadlines, often with minimal supervision. Must demonstrate initiative and flexibility in taking on new responsibilities.
Responsibilities
- Serve as primary point of contact for the office of the DLAS Director.
- Manage documents and correspondence with other AU offices.
- Coordinate meetings and agendas as requested to include DLAS staff interviews, visits from collaborators and vendors.
- Maintain DLAS staff calendars and coordinate special events.
- Maintain supervisor's calendar, schedule meetings, arrange travel and process expense reports.
- Maintain staff professional dues and license renewals.
- Submit work orders to include business cards, keys, signage, carpentry, print shop, sign shop, paint shop, facility work orders, and IT work orders.
- Assist Business Manager with coordinating office schedule to ensure adequate coverage.
- Collate and report daily attendance and weekend on-call schedule.
- Generate other reports upon request from DLAS Leadership.
- May assist with planning or organizing the work of other office support personnel.
- Receive and manage prescription requests.
- Assist with presentations.
- Compile data for inclusion in reports as requested and submit final reports.
- Manage surplus for department and assist DLAS Facility Supervisors.
- Provide support for other DLAS administrative staff upon request.
- Coverage for absences; assistance with special projects upon approval of the director.
- Act as back-up for P-card purchases pertaining to professional dues, conference meeting registrations, and occasional supply purchases.
- Perform all other related duties as needed.
Requirements
- Bachelor's Degree from an accredited college or university with two years of progressively responsible administrative support experience.
- OR Associate's degree from an accredited college or university with five years of directly applicable experience.
- OR High School Diploma/GED from a recognized State or Federal accrediting organization with eight years of directly applicable experience.
Nice-to-haves
- Bachelor's degree from an accredited college or university with four years of progressively responsible administrative/management support experience.
Benefits
- Health insurance
- Dental insurance
- Life insurance
- Teachers Retirement System (or Optional Retirement Plan)
- Earned vacation time
- Sick leave
- 13 paid holidays
- Tuition Assistance Program for full-time employees after 6 months of employment
