Administrative Assistant 3 - Exercise Physiology Lab

University Of New Mexico-posted 10 months ago
$17 - $22/Yr
Full-time • Entry Level
Remote • Albuquerque, NM
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The Exercise Physiology Laboratory in the Department of Health, Exercise, & Sports Sciences (HESS) at UNM is seeking to hire a collaborative, organized, industrious, and experienced administrative assistant to manage their daily and diverse administrative needs. Located in Johnson Center, the Lab conducts a wide variety of faculty research and provides health and fitness related physiological testing services to both UNM students, employees, and the general public. The person in this position will provide the Lab fiscal support for its extensive and unique purchasing, coordinate client schedules in conjunction with Lab faculty and staff, manage a large inventory of equipment in both Johnson Center and Travelstead Hall, oversee student employees, and provide a broad range of organizational support to the unit.

  • Manages daily administrative operations of the Exercise Physiology Lab in coordination with the faculty Lab Coordinator and HESS Department Administrator.
  • Serves as the Lab's primary customer service agent for UNM students, staff, faculty and the public; maintain relationships with other UNM units and vendors that provide resources and services to the Lab; answers phones and Lab related customer service questions.
  • Coordinates lab schedules and client services, deliveries of equipment and supplies of a time-sensitive nature, calendars, and facility needs; schedules required equipment maintenance and services.
  • Assists with oversight and coordination of the fiscal activity of the Lab including course fee budgets and expenditures, grants, purchasing, cash and credit card payment processing, and tracking and reconciliation of program accounts.
  • Participates in the formulation of Lab policies and operations; ensures the fiscal, operational and personnel practices comply with department practice and university regulations.
  • Assists with Lab personnel planning, oversees and processes employment and various HR related documents, and provides information on administrative procedures and requirements to Lab faculty and staff.
  • Inventory management; yearly inventory reporting.
  • Data collection on Lab activities and contributing to administrative reports.
  • Additional job-related duties as assigned to meet Lab needs.
  • High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
  • Strong interpersonal communication skills and the ability to work effectively with a wide range of stakeholders in a diverse environment.
  • Experience with UNM purchasing protocols and policies, specifically P-Card purchasing for both equipment and services.
  • Experience in coordinating schedules.
  • Skilled in organizing multiple tasks and prioritizing duties.
  • Ability to work independently; self-starting and motivated.
  • Record and database maintenance skills; ability to gather data and generate reports.
  • Experience with UNMJobs, UNM databases, systems, and processes.
  • Comprehensive package of benefits including medical, dental, vision, and life insurance.
  • Educational benefits through the tuition remission and dependent education programs.
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