Administrative Assistant 3, Administration Services [R0149258]

Nevada System of Higher Education

84d • $46,207

About The Position

The University of Nevada, Las Vegas invites applications for Administrative Assistant 3, Administration Services [R0149258]. Administrative Assistant 3 positions in WOCU provide administrative support for select Administrative Services departments. Work tasks require problem solving within the framework of customer need, department service agreements, policies, and guidelines. The volume of support managed by the department requires the position incumbent to track work assignment details, progress, and priority in a shared work queue with two (2) other Administrative Assistant 3 staff members.

Requirements

• Graduation from high school or equivalent education.
• Three years of progressively responsible relevant work experience including maintenance of complex records and files, public/customer relations, and preparation of financial and statistical documents.
• One year of experience as an Administrative Assistant II in Nevada State service, or an equivalent combination of education and experience.

Nice To Haves

• Experience with TeamDynamix software as a support agent.
• Experience with Workday software as a financial administrative assistant or financial worktag manager.
• Experience working directly with customers to diagnose and resolve issues with billing, procurement, and department services.
• Experience requesting and monitoring changes to software systems used by a team.
• Experience developing or updating department documentation such as Standard Operating Procedures and User Guides.

Responsibilities

• Coordinate the initiation of recharge bill processing, which requires running automated processes in billing software and the University’s Financial Management system.
• Identify and implement corrective action for processing errors in billable transactions.
• Answer questions and provide direction about billable services, recharge billing, reconciliation, and university accounts/budgeting practices.
• Process travel requests, track department inventory, and process procurement requests ranging from office supplies to complex contracts.
• Monitor and flag compliance concerns and issues with technology/automations used.
• Prepare reports summarizing financial and statistical information related to budget, accounts, activities, customers, and operational processing.
• Serve as backup and escalation for Administrative Assistant 2 positions within the department.
• Temporarily take on the duties of an Administrative Assistant 2 when necessary.
• Act as a point of escalation for Administrative Assistant 2 staff who require additional support.
• Complete complex tasks that exceed the scope of department standard operating procedures.

Benefits

• Paid time off, sick leave, and holidays.
• Excellent health insurance including medical, dental, and vision.
• Comprehensive retirement plans and voluntary benefits programs.
• No state income tax.
• Tuition discounts at Nevada System of Higher Education (NSHE) schools.
• Tuition discounts for spouses, domestic partners, and dependents.
• Employee recognition and appreciation programs.
• UNLV athletics ticket discounts.
• Statewide employee purchase program discounts.
• RebelCard discounts on and off campus.
• Wellness programming for all UNLV faculty and staff at no cost.
• Opportunity for career advancements to leadership roles.
• Personal and professional development opportunities.
• A comprehensive onboarding program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED