Administrative Assistant 2

Augusta University • Augusta, GA

95d • $17 - $21

About The Position

The Administrative Assistant 2 provides direct specialized administrative support to the Department of Obstetrics. This role involves scheduling meetings, managing calendars, coordinating travel arrangements, and supporting various administrative functions to enhance the efficiency of the Chair's executive responsibilities. The position also includes maintaining detailed records of special projects, managing daily office operations, and responding to sensitive inquiries from internal and external constituents.

Requirements

• Associates degree from an accredited college or university in a related field and a minimum of four years of progressively responsible experience in administrative support positions.
• High school diploma, GED, or equivalent from a recognized State or Federal accrediting organization and seven years progressively responsible experience in administrative support positions.

Nice To Haves

• Exemplary interpersonal skills and the ability to maintain a professional work environment.
• Experience coordinating multiple events.
• Office Management experience; Comfortable with technology solutions.
• Experience setting up users in IDX, Powerchart, and other AU Health Systems.
• Experience in academic medical faculty appointments, credentialing, recruitment, promotion and tenure.

Responsibilities

• Schedules meetings and various appointments, manages calendar; maximizes the time of the Chair.
• Coordinates travel arrangements and processes reimbursements and invoices for the Chair.
• Supports and coordinates faculty meetings, clinical leadership and research/education leadership meetings, prepares agenda, takes minutes.
• Plans, manages, and maintains detailed records and documentation of special projects.
• Maintains faculty/staff professional dues and license renewals.
• Submits work orders for business cards, keys, signage, and IT work orders.
• Manages various administrative functions to increase the time the Chair has available for executive level responsibilities.
• Emails and tracks faculty with delinquent medical records or training.
• Oversees annual faculty evaluation and promotion & tenure applications for all OBGYN faculty.
• Responds effectively and confidentially to sensitive inquiries and requests.

Benefits

• Health insurance
• Dental insurance
• Life insurance
• Teachers Retirement System (or Optional Retirement Plan)
• Earned vacation time
• Sick leave
• 13 paid holidays
• Tuition Assistance Program for full-time employees after 6 months.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees