Administrative Assistant 2 (PCN 021003)

State of Alaska•Anchorage, AK

78d•Onsite

About The Position

This Individual Position is Exempt from the Hiring Freeze. Qualified Applicants are Encouraged To Apply. Welcome to the Department of Health! We'd be delighted to have you join our team. If you envision yourself in this role and are ready to start an exciting career with us, apply today! This position is open to Alaskan Residents only. Please check out the residency definition to determine if you qualify. Step into a role where every day is different. As part of our Administrative Support Team, you'll gain hands-on experience across a variety of functions, build new skills, and contribute to meaningful projects. If you're ready to grow, we're ready to welcome you. What You Will Be Doing: In this role, you will provide a full range of administrative support, play a vital role in the office's workflow, and contribute to our mission of protecting vulnerable Alaskans. You will perform a wide range of tasks, including large and small procurement, executive travel, accounts payable and receivables, payroll and personnel, preparing routine responses to inquiries, assisting in coordinating legislative bill files during the Legislative Session, monitoring hearings, and handling various other duties. Our organization, mission, and culture: The Health Care Services mission is to: Provide to all eligible Alaskans access and oversight to the full range of appropriate Medicaid services. We also protect Alaska's most vulnerable populations through our certification and licensing sections. The Health Care Services vision is to: Innovate health plans that improve the quality of health care for all Alaskans, attract excellent providers, and be known for outstanding customer service. Division of Health Care Services core values: Through quality service, prudent use of resources, and satisfied, productive employees, we will promote good health for the people we serve via ACCESS: Articulate Competent Constructive Ethical Strategic Sincere If you embrace these values and want to help HCS achieve its mission, we encourage you to apply today. The benefits of joining our team: We offer challenging and exciting work that positively impacts Alaskans' lives. We are a dynamic, innovative, and fast-paced team. All team members' input is valued, and we are always looking to provide growth and learning opportunities. We encourage the contribution of ideas to improve our operations and promotional opportunities within the department. You will work closely with Division leadership and gain administrative skills and knowledge that will be invaluable in any administrative career. The working environment you can expect: This position is conveniently located at 4601 Business Park Blvd, Bldg K, in mid-town Anchorage, with access to restaurants, shopping, bike paths, and nearby Cuddy Family Midtown Park. Free parking is provided. The workweek is Monday through Friday, full-time, in the office. Who we are looking for: We are looking for a candidate with the following competencies: Attention to Detail: Is thorough when performing work and conscientious about attending to detail. Accountability: Holds self and others accountable for measurable, high-quality, timely, and cost-effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for own actions and decisions. Complies with established control systems and rules. Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one's knowledge and experience base and calling on other references and resources as necessary. Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work. To view the general description and example of duties for this job class, please go to the following link and search for Administrative Assistant 2: https://www.governmentjobs.com/careers/Alaska/classspecs.

Requirements

Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.
One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)
One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)
Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
Accountability: Holds self and others accountable for measurable, high-quality, timely, and cost-effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for own actions and decisions. Complies with established control systems and rules.
Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one's knowledge and experience base and calling on other references and resources as necessary.
Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.

Responsibilities

provide a full range of administrative support
play a vital role in the office's workflow
perform a wide range of tasks, including large and small procurement, executive travel, accounts payable and receivables, payroll and personnel
preparing routine responses to inquiries
assisting in coordinating legislative bill files during the Legislative Session
monitoring hearings
handling various other duties

Benefits

Health insurance, which includes employer contributions toward medical/vision/dental
Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)
Group-based insurance premiums for
Term life (employee, spouse or qualified same sex partner, and dependents)
Long-term and short-term disability
Accidental Death and Dismemberment
Long-term care (self and eligible family members)
Supplemental Survivor Benefits
Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses
Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
Matching employer contribution into a defined contribution program (new employees)
Employer contribution into a defined benefit or defined contribution program (current employees)
Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
Option to enroll in the Alaska Deferred Compensation Program
Personal leave with an accrual rate increase based on time served
Twelve (12) paid holidays a year