Administrative Assistant 2 - Northern Nevada International Center (NNIC)

Nevada System of Higher Education • Reno, NV

2d

About The Position

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment. If you need assistance or have questions regarding the application process, please contact our recruitment helpline at [phone] or [email protected]. For UNR Med professional job postings, please contact the Office of Professional Recruitment at [phone]. Job Description The University of Nevada, Reno is recruiting for an Administrative Assistant 2 for the Northern Nevada International Center (NNIC). This position does not provide layoff rights and is contingent upon funding. Responsibilities include securing housing for newly arriving refugees, assisting with apartment/home setup for move-in, and facilitating core services during the initial 90-day arrival phase. The Administrative Assistant 2 will support eligible clients with accessing medical, health, employment, education, and other essential social services as requested during the post-90-day arrival period. Additionally, the role involves providing transportation for clients to appointments related to health, employment, welfare, education, and other social services as required. This position will also represent NNIC professionally in interactions with federal, state, and local agencies, as well as non-profit partners. This position will also document all expenditures, assist the financial team with posting financial transactions, ensure that case files comply with federal regulations, attend trainings and contractual meetings, supervise case aides and other positions, attend staff meetings and other duties as assigned. PER EXECUTIVE ORDER 2025-002, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL December 31, 2025. Please refer to the link for more information: executive-order-2025-002

Requirements

• graduation from high school or equivalent education
• two (2) years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; assisting customers in completing forms and applications; and/or performing secretarial duties in support of professional staff; OR One (1) year of experience as an Administrative Assistant I in Nevada State service; OR An equivalent combination of education and experience as described above
• A valid Class “C” driver’s license or higher operator’s license is required at the time of appointment and as a condition of continuing employment.
• This position is required to transport clients to appointments related to refugee assistance.

Nice To Haves

• Candidates who speak two or more languages are encouraged to apply.

Responsibilities

• Securing housing for newly arriving refugees
• Assisting with apartment/home setup for move-in
• Facilitating core services during the initial 90-day arrival phase
• Supporting eligible clients with accessing medical, health, employment, education, and other essential social services as requested during the post-90-day arrival period
• Providing transportation for clients to appointments related to health, employment, welfare, education, and other social services as required
• Representing NNIC professionally in interactions with federal, state, and local agencies, as well as non-profit partners
• Documenting all expenditures
• Assisting the financial team with posting financial transactions
• Ensuring that case files comply with federal regulations
• Attending trainings and contractual meetings
• Supervising case aides and other positions
• Attending staff meetings and other duties as assigned

Benefits

• Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire.
• Health insurance options including dental and vision
• Life insurance, generous annual and sick leave
• E. L. Wiegand Fitness Center offers an annual or semester membership and family membership options.
• Many local businesses offer discounts to WolfCard holders
• Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.
• Staff Employees’ Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate.
• SEC Grants-in-aid for Classified Employees
• The University encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related.
• Classified Staff Grants-In-Aid Benefit
• Classified Employee Family Opportunity Program The University offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 50%). The Classified Employee Family Opportunity Program may be used for undergraduate and graduate state-supported courses.
• Classified Employee Family Opportunity Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees