Administrative Assistant 2

Sodexo•Fort Wayne, IN

10h

About The Position

Sodexo is seeking an Administrative Assistant to provide multi-departmental support for our Valet, Concierge, and Nutrition Services teams at Parkview Health System in Fort Wayne, IN. The ideal candidate is a tech-savvy professional who can pivot quickly between administrative tasks and frontline employee support. Sodexo offers a range of services to healthcare facilities, including food, nutrition, environmental, facilities management, healthcare technology management, retail, and patient experience services. Employees at our healthcare sites play a crucial role in enhancing patient experience and well-being

Requirements

Proficient skills in Microsoft Office Suite and experience with Smartsheet or similar project management tools.
Ability to support multiple service lines with different operational needs.
Strong interpersonal skills to effectively assist a diverse group of hourly employees.
Exceptional time-management skills with the ability to meet strict payroll and reporting deadlines.

Responsibilities

Design, maintain, and update Smartsheet dashboards to track departmental KPIs, inventory, and project timelines.
Manage timekeeping, shift adjustments, and payroll processing within the UKG platform for both departments.
Ensure high levels of accuracy when inputting daily operational metrics, patient nutrition data, or valet volume reports.
Produce professional documents, spreadsheets, and presentations using Word, Excel, and PowerPoint.
Serve as the primary point of contact for new hourly employees, guiding them through the onboarding process, background checks, and initial training schedules.
Assist hourly staff with navigating internal systems, accessing paystubs, and understanding company policies.
Create flyers, digital signage, and internal newsletters to promote department news.
Coordinate departmental meetings, take minutes, and distribute essential updates to a diverse workforce.