Administrative Assistant 2

Massachusetts Institute of Technology • Cambridge, MA

393d

About The Position

The Administrative Assistant II at MIT's Norman B. Leventhal Center for Advanced Urbanism is responsible for providing varied and complex support to the center. This role requires a flexible team player who can multitask effectively in a fast-paced environment with changing priorities. The assistant will manage scheduling, travel arrangements, financial activities, and event coordination, while also serving as a liaison among students, staff, and faculty.

Requirements

• High school diploma or GED; Bachelor's degree preferred.
• At least three years of administrative, office, or related experience.
• Excellent interpersonal skills for interacting with diverse groups.
• Excellent writing, editing, and proofreading skills.
• Attention to detail and excellent organizational skills.
• Proficiency with MS Office (Word, Excel).
• Ability to quickly master new software programs as necessary.
• Advanced knowledge of financial tracking and administrative best practices.

Nice To Haves

• Interest in architecture, urban planning, or related disciplines.
• Experience with simple website and social media updates.
• Experience with MIT business applications such as SAPgui, Concur, Google Workspace, and Dropbox.
• Experience at MIT.

Responsibilities

• Schedules complex appointments, meetings, and travel arrangements.
• Prepares complex itineraries for multiple constituents and processes travel reports.
• Handles financial activities including purchasing, expense tracking, and monthly reconciliation.
• Coordinates and arranges meetings, workshops, and conferences, including logistics.
• Assists with the coordination of major events and hosting external visitors.
• Composes and edits correspondence and other documents.
• Gathers materials and proofs content for newsletters and social media.
• Maintains contact databases and office equipment inventory.
• Acts as the primary point of contact for general inquiries and requests.

Benefits

• Full-time position with a salary range of $48.1K - $61K per year.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED