Administrative Assistant 2

Augusta University • Augusta, GA

103d • $17 - $21

About The Position

The AIM Pathway Program Administrative Assistant will provide comprehensive administrative support for the Assurance in Medicine (AIM) Pathway at the Medical College of Georgia (MCG). This role is vital to the smooth operation and growth of the program, serving as the central point of coordination for students, faculty, and partners. The Administrative Assistant will be responsible for managing communications, coordinating program logistics, supporting data maintenance, and collaborating across multiple departments and institutions.

Requirements

• Associate's degree from an accredited college or university in a related field and four years of progressively responsible experience in administrative support positions.
• High School diploma, GED, or equivalent from a recognized state or federal accrediting organization and seven years progressively responsible experience in administrative support positions.
• Ability to maintain confidentiality.
• Excellent interpersonal, written and verbal communication skills.
• Proficient in Microsoft Office and other computer software/databases.
• Detail-oriented with strong organizational, prioritization and multi-tasking skills.

Responsibilities

• Serve as the primary administrative liaison for AIM students and prospective, maintaining regular and responsive communication regarding program requirements, activities, and updates.
• Coordinate all longitudinal and summer activities, including academic sessions, clinical experiences, virtual sessions, and special events. Manage calendars, room bookings, securing participant activities plus meals and necessary materials. Coordinate logistics of virtual interviews for AIM prospective students and faculty (multiple mini-interview style).
• Collaborate with faculty and clinical partners to organize shadowing, mentorship, and other clinical experiences for AIM students.
• Assist in the creation and distribution of recruitment materials for prospective AIM students.
• Manage the application process, including tracking submissions, coordinating review timelines, and maintaining applicant records.
• Support outreach efforts in collaboration with pre-health advisors, MCG faculty, and external partners.
• Work closely with AIM program faculty, MCG faculty, pre-health advisors, and affiliated physicians to align administrative efforts with academic goals. Collaborate with the MCG Office of Admissions and other MCG Pathway Programs.
• Maintain accurate and up-to-date program records, including student data, participation metrics, evaluation materials and budget.
• Assist with the implementation of program initiatives and provide administrative input on process improvement. Collaborate with the AIM Director and Senior Associate Dean for Admissions regarding all program content and assist with generation of new ideas and program initiatives.
• Perform other duties as assigned to support the evolving needs of the MCG AIM Pathway Program.

Benefits

• Health insurance
• Dental insurance
• Life insurance
• Teachers Retirement System (or Optional Retirement Plan)
• Earned vacation time
• Sick leave
• 13 paid holidays
• Tuition Assistance Program for full-time employees after 6 months of employment.

What This Job Offers

• Job Type: Full-time
• Industry: Educational Services
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees