Administrative Assistant 2

Augusta University • Augusta, GA

102d • $17 - $21

About The Position

This position performs administrative and operational functions with independent judgement and discretion, carrying significant responsibility in supporting executive-level board meetings, high-profile donor events, and special occasions. It provides direct administrative support, including routine communications with AU leadership and alumni association board members, and engagement with high-level donors and constituents. Discretion, sound judgement, and confidentiality are essential. The role demands strong multitasking skills in a deadline-driven environment. Additionally, the individual will assist with the budget tracking for a dynamic uniting managing numerous high-profile projects and events, ensuring seamless execution with meticulous attention to detail and a commitment to the highest quality possible.

Requirements

• Associate's degree from an accredited college or university in a related field and four years progressively responsible experience in administrative support positions.
• OR High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and seven years progressively responsible experience in administrative support positions.

Nice To Haves

• Advanced degree in related field.
• Self-Motivated, self-directed, collegial, results-oriented.
• A team player and able to work non-traditional hours (mornings, nights, weekends) in support of events.

Responsibilities

• Provides overall administrative support to the Assistant Vice President for Alumni Engagement and Annual Giving including arranging travel and processing expenses, scheduling and planning meetings, assisting with donor proposals and visits, facilitating and documenting donor communications, processing administrative paperwork, and assisting with administrative tasks related to AVP's team including processing and tracking leave.
• Attends and documents meeting follow up, as needed.
• Provides support to AVP's team inclusive of, but not limited to: Schedules appointments, assists with travel arrangements and authorizations and expense reports, submits check requests, and handles conference registrations.
• Prepares and processes requisitions, purchase orders, and other office forms and documents.
• Manages supply and equipment inventory.
• Prepares agendas for Executive level board meetings, takes minutes, schedules meetings, and coordinates correspondence.
• Maintains calendars and communicates the activities.
• Schedules site visits and handles logistics for site visits by foundation, corporate and individual donors.
• Assists with outreach to AU alumni and donor prospects to include making phone calls and sending emails to obtain updated contact information and to help facilitate one-on-one meetings for philanthropy personnel through the U.S.
• Helps with high-level correspondence and assists with sending notes and cards to donors.
• Proofs correspondence and other communications.
• Researches information required to complete these tasks.
• Works with CRM database in support of Philanthropy and Alumni Engagement donor documentation and contact information accuracy.
• Provides occasional front desk coverage and serves as a backup receptionist for in person and telephone inquiries with Philanthropy and Alumni Engagement.
• Provides accurate and timely responses to a variety of constituents (i.e. board members, major donors, President's Cabinet members, etc.) and discerns when queries should be appropriately resourced to others.
• Other duties as assigned.

Benefits

• Health insurance
• Dental insurance
• Life insurance
• Teachers Retirement System (or Optional Retirement Plan)
• Earned vacation time
• Sick leave
• 13 paid holidays
• Tuition Assistance Program for full-time employees who have been employed for more than 6 months.

What This Job Offers

• Job Type: Full-time
• Industry: Educational Services
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees