Administrative Assistant 1

University of Toledo•Toledo, OH

35d•$19

About The Position

This position supports all six COBI academic departments and serves all full-time and part-time faculty by managing the day-to-day operations of departmental offices and assisting with the completion of administrative responsibilities, including tasks related to Assurance of Learning (AoL). It acts as a key liaison between faculty, staff, students, university offices, and the Toledo community on behalf of the department chairs. This position assists in coordination, data collection, and processing of various faculty and college forms. This includes regular reviews of departmental spendable budgets and modifications to these budgets when necessary, and regular communication with the UT Foundation, college business manager, and other university offices. This position manages the departments' financial and physical operational resources, provides clerical support, assists in scheduling courses and modifications to the schedule, initiates new hire forms, and maintains department records.

Requirements

Associates Degree in business management, secretarial sciences or related field required
Six (6) months administrative and/or secretarial experience performing similar duties for an upper level management position required; or equivalent combination of education and work experience.
Demonstrated ability of understanding of office procedures/practices and required workflow
Expected to manage confidential information and maintain confidentiality at all times, including FERPA
Excellent verbal, written, interpersonal, and communication skills required
Typing skills and accuracy of at least 50 WPM preferred
Effective computer skills required including Word, Excel, Outlook. Experience with scheduling calendars and email required
Experience using relevant university computer systems and software.
Must be flexible, able to multi-task and manage multiple high priority demands, and rearrange priorities as needed. Demonstrated skill in time management is required.
Ability to maintain harmonious relations when working with people on all levels including, but not limited to administration, faculty, staff, students, and all other internal and external constituents is required.
A professional and customer service approach is required in all communications and interactions.

Responsibilities

managing the day-to-day operations of departmental offices
assisting with the completion of administrative responsibilities, including tasks related to Assurance of Learning (AoL)
acts as a key liaison between faculty, staff, students, university offices, and the Toledo community on behalf of the department chairs
assists in coordination, data collection, and processing of various faculty and college forms
regular reviews of departmental spendable budgets and modifications to these budgets when necessary
regular communication with the UT Foundation, college business manager, and other university offices
manages the departments' financial and physical operational resources
provides clerical support
assists in scheduling courses and modifications to the schedule
initiates new hire forms
maintains department records