Administrative and Records Specialist

Douglas County • Omaha, NE

394d • $65,936 - $70,699

About The Position

The Administrative and Records Specialist position at Douglas County, NE, involves providing professional administrative support and record-keeping duties under the direction of the County Clerk/Comptroller and Chief Deputy. The role requires considerable knowledge of the functions of the Clerk/Comptroller's Office and the Board of Equalization, with responsibilities including managing departmental operations, maintaining records, and acting as a liaison between various stakeholders.

Requirements

• Bachelor's degree from an accredited college or university in Business Administration, Public Administration, Political Science, or a directly related field required.
• Work experience in an administrative or clerical position preferred.
• Experience/training in word processing, spreadsheet, and database software preferred.
• Approved, related work experience may substitute for educational requirements beyond high school on a year-for-year basis.

Nice To Haves

• Experience working with high schoolers.
• Strong communication skills.

Responsibilities

• Serve as the primary support to the County Clerk/Comptroller and Chief Deputy by performing a variety of duties related to departmental operations.
• Act as the first point of contact for employees in the absence of the Clerk/Comptroller and Chief Deputy.
• Establish and maintain effective working relationships with co-workers, supervisors, County employees, elected officials, attorneys, law enforcement, judges, and the public.
• Maintain current knowledge of rules and regulations related to departmental operations.
• Recommend and assist in revising and updating departmental operating policies and procedures manual.
• Monitor legislation from state and federal agencies and prepare timely summaries for management review.
• Maintain departmental files in compliance with applicable rules and regulations.
• Prepare reports, charts, and graphs on Countywide expenses, revenues, salaries, and other metrics for management staff.
• Act as recording secretary for all committee meetings of the Board of Commissioners and transcribe minutes for the official record.
• Assist in the maintenance of all official County Board records as needed.
• Support and provide input on departmental outreach programs, including media releases and maintaining a social media presence.
• Understand the Board of Equalization processes and respond to inquiries from the public and other county offices regarding property protests and processes.
• Maintain office supply inventory and coordinate service and replacement of office equipment with the Purchasing department.
• Create purchasing and inventory requisitions for the Clerk/Comptroller's office.
• Schedule meetings, seminars, and travel arrangements for management and staff.
• Assist in scheduling and preparing materials for speaking engagements and appointments for the County Clerk/Comptroller or Chief Deputy.
• Answer telephone calls, take messages, or direct callers to the appropriate individual, department, or agency.
• Process incoming mail and maintain the returned check log.
• Assist and provide backup support to other positions within the office as needed.
• Assist in directing the work of temporary employees as needed.
• Coordinate Clerk's office activities such as Red Cross, United Way, and new employee orientation.

Benefits

• Dental insurance
• Vision insurance
• Life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED