Administrative and Personal Assistant

System One • Torrance, CA

388d • Hybrid

About The Position

This position is for an Administrative & Personal Assistant to support the owner of a Design-Build Construction Company and manage multiple rental properties. The role involves a mix of property management, construction administration, and personal assistance, requiring a candidate who is organized, efficient, and capable of multitasking in a dynamic environment.

Requirements

• Proficient in Google Sheets and QuickBooks Online.
• Strong organizational skills for managing files and office space.
• Must have own car for daily driving and occasional long-distance travel.
• Professional skills for in-person meetings with clients and contractors.
• Formal writing skills for drafting correspondence and technical documents.
• Ability to handle sensitive business and personal information with confidentiality.
• Comfortable using Apple Software/Macbook.

Nice To Haves

• Experience with design software such as Adobe, AutoCAD, and Canva.
• Ability to read architectural plans and drafting experience.

Responsibilities

• Serve as the main point of contact for all tenants and coordinate maintenance and property showings.
• Track expenses using Google Sheets and QuickBooks, and organize tenant files.
• Handle general tenant correspondence and building management tasks.
• Assist in client and subcontractor correspondence for the construction company.
• Maintain organization of client project files in Google Drive and manage project accounting.
• Create and send invoices, track project expenses, and source materials for projects.
• Assist with personal tasks such as grocery shopping, running errands, and coordinating with housekeepers.

Benefits

• Salary + Bonus with total first-year compensation of $55K.
• Flexible PTO.
• Opportunity to gain experience in residential real estate, property management, and home design.
• Mentorship and a supportive work environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Administrative and Support Services
• Education Level: No Education Listed