Administrative and Document Specialist

Baxter International Inc. • Mountain Home, AR

4d

About The Position

This is where your work makes a difference. At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond. Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results. Here, you will find more than just a job—you will find purpose and pride. As an Administrative and Document Specialist, you will be a reliable member of our group, offering administrative assistance while maintaining strict confidentiality. You will engage with colleagues at all levels within Baxter and throughout our worldwide organization. Your responsibilities will include supporting site-wide communications across multiple platforms and aiding the Operations and Quality teams with important document revisions.

Requirements

• Proficiency in Microsoft Office Suite - Outlook, Excel, PowerPoint, Word, etc
• Polished written and verbal communication skills, capable of interacting with the senior leadership team.
• Experience interacting with a geographically dispersed team.
• A can-do mentality with demonstrated flexibility.
• Strong communication abilities to collaborate effectively with individuals at every level both inside and outside the organization.
• Strong organizational and project management skills.
• Ability to balance multiple requests simultaneously and prioritize effectively.
• Sensitivity to confidential matters.

Responsibilities

• Process changes, updates, and refinements to SOPs, Specs, PL cards, JIBs based on inputs from document SMEs in the TCU system.
• Notify document owners and distribution team to ensure procedures are successfully implemented.
• Handle screening calls, data entry for calendars (Outlook), expense management (Concur), correspondence, and other scheduled communications for assigned leaders.
• Prepare correspondence and other written materials as requested, including organizational announcements, reports, and edited presentations. Communications may include routine plant information, newsletters, digital content, posters, and other media forms.
• Develop and maintain spreadsheets and presentations, including data collection to support the Mountain Home plant as requested by assigned leaders.
• Coordinate and support leadership team meetings and projects.
• Support site visits, including coordination, scheduling, and catering.
• Plan and assist with travel arrangements for the leadership team.
• Assist with Human Resource staffing activities, including coordinating interviews, onboarding, and transfer hires.
• Acquire supplies and manage finances/budget for plant and HR activities.

Benefits

• Baxter offers comprehensive compensation and benefits packages for eligible roles.
• Our health and well-being benefits include medical and dental coverage that start on day one, as well as insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance.
• Financial and retirement benefits include the Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount, and the 401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching.
• We also offer Flexible Spending Accounts, educational assistance programs, and time-off benefits such as paid holidays, paid time off ranging from 20 to 35 days based on length of service, family and medical leaves of absence, and paid parental leave.
• Additional benefits include commuting benefits, the Employee Discount Program, the Employee Assistance Program (EAP), and childcare benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees