Administrative Aide

Second Avenue Realty • Tampa, FL

427d

About The Position

The Office Administrator at Second Avenue plays a crucial role in supporting the HR Director and Senior Management by managing various administrative tasks. This position is essential for ensuring smooth office operations, facilitating meetings, and contributing to a positive workplace culture. The Office Administrator will handle sensitive information, assist with employee engagement activities, and drive process improvements within the organization.

Requirements

• Must have excellent communication skills and the ability to develop a team environment.
• High level of accountability, quality, and innovation.
• Self-starter with the ability to prioritize and multi-task in an organized, detailed manner.
• Self-directed and able to determine priorities, meet deadlines, and make decisions.
• Proficiency with office productivity tools and an aptitude for learning new software and systems.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.

Nice To Haves

• Notary Public strongly preferred.
• Experience working with remote locations a plus.

Responsibilities

• Arrange internal and external meetings, including lodging, catering, and meeting accommodations.
• Handle sensitive business and confidential information with discretion and confidentiality.
• Manage all office administrative activities, including routing of mail, FedEx deliveries and shipments, ordering of office supplies and equipment, and maintenance of office equipment.
• Support the team and the organization in whatever capacity needed, embracing unexpected duties and projects as they arise.
• Assist with maintaining file systems and files correspondence and other records.
• Anticipate business needs, think proactively, and respond appropriately.
• Drive innovation and progress through continuous process improvement or reengineering efforts.
• Utilize business acumen to recognize issues, problems, and opportunities and recommend actions as needed.
• Maintain conference rooms and organize breakrooms as needed.
• Provide general project management assistance, including maintaining and updating action plans and timelines.
• Assist with company-wide communications and Senior Leadership presentations as needed.
• Provide assistance to the Human Resources team with employee engagement activities as needed.
• Other projects or duties as assigned.

Benefits

• Medical, Dental and Vision Insurance
• Employer Paid Short-Term/Long-Term Disability and Life AD&D Insurance
• 401k
• PTO and Paid Holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED