Administrative Aide

New York University • New York, NY

82d • $38,241

About The Position

Provide administrative and technical support to the Facilities and Construction Law Properties. Maintain complex financial and budgetary spreadsheets; assist with monitoring budget status; reconcile discrepancies in accounts; and develop financial, procurement, and invoice tracking reports. Record expenditures and/or payments of building services expenses and ensure that these are posted to correct accounts. Maintain Law School work order system; enter and close out completed requests; run preventative maintenance and labor utilization reports. Assist in scheduling work assignments and monitoring work of student employees. Assist in scheduling work assignments for the service staff. Serve as primary contact for staff, customers and vendors.

Requirements

• High School diploma or equivalent.
• 3 years office experience.
• Experience providing a high level of customer service.
• Excellent interpersonal, organizational skills and verbal written communication skills.
• Proficiency with intermediate to advanced word processing, spreadsheet and database applications.
• Moderate to fast, accurate keyboarding.
• Good proofreading and writing skills.

Nice To Haves

• Associate's degree.
• 5 years office experience with an Associate's degree or 1 year of office experience with a Bachelor's degree.
• Proficiency with intermediate to advanced Microsoft Word and Excel.
• Knowledge of desktop publishing software and Access preferred.

Responsibilities

• Provide administrative and technical support to the Facilities and Construction Law Properties.
• Maintain complex financial and budgetary spreadsheets.
• Assist with monitoring budget status.
• Reconcile discrepancies in accounts.
• Develop financial, procurement, and invoice tracking reports.
• Record expenditures and/or payments of building services expenses.
• Ensure that expenditures are posted to correct accounts.
• Maintain Law School work order system.
• Enter and close out completed requests.
• Run preventative maintenance and labor utilization reports.
• Assist in scheduling work assignments and monitoring work of student employees.
• Serve as primary contact for staff, customers and vendors.

Benefits

• Hourly rate of USD $38.241.

What This Job Offers

• Industry: Educational Services
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees